Region Minutes 3/16/02

The Niagara Falls Area is hosting the next Region meeting. I tried to contact the Niagara Falls RCM and I did not receive a return phone call. I am assuming that the Regional meeting will be held at Pine and Tronolone on May 18, 2002.

Rodney opened the meeting with the Serenity Prayer.
Raymond read the Twelve Traditions.
Joshua read the Twelve Concepts.

Roll Call
The Vice-Chair and the Website Chair are both excused and both have sent a report.

Mailbox
No mail was collected as the RD Alternate has stepped down and is turning the key over to the committee. Rodney will collect the mail this week and disburse it.

Minutes
A motion was made to accept the minutes from the January meeting with one correction. Tracy felt that the wording under New Business sounded like she was backing out of her commitment by ending in May. This was not how it was intended. It was the committee's decision that she remain in her position until July as this is technically when the position becomes available again. The motion was seconded and passed.

Opening Balance: $5,227.32

Open Positions & Nominations

H&I - Leroy - not in attendance
Literature - Tracy D - nominated and accepted
Chair - Rodney - nominated and accepted, Dave M - not in attendance
Vice-Chair -
PI - Bob declines nomination, Regional PI committee nominated Dale H and he accepted.

Regional Delegate - Tracy RD
No written report is available. Freddy has stepped down from RD Alt due to health issues. He is turning over the key to the mailbox and Rodney will collect the mail. The Chair, RD and RD Alt attended MARLCNA in February. The World Service is funding Tracy's passage to the WSC. Due to Freddy's resignation, there will be no RD or RD Alt in July. Region will have to elect both representatives. Tracy will be available to train and help anyone who steps up. She stresses that this is an intense commitment and that much travel is involved. Anyone who is considering stepping up should make sure that they are able to fulfill the commitment.

Area Reports

Alley Cats - Not present, no report submitted.

Buffalo - Cedric RCM, Fred Alt RCM
The issue that was discussed this month was an Area copier. The newsletter and Policy Chair are open for nominations. The Area minutes will be posted on the Area website. The ending balance is $627.59 minus $250 for Regional donation and $50 for World. The RCM report from MARLCNA was turned in for the archives.

Chautauqua - Art RCM
The donations to Area have been down and the phoneline bills have been up. Due to this, we are unable to make a Regional donation this month. The phoneline bill this month was $110.61. The Area elected new officers for Chair, Vice-Chair, H&I, PI Literature and Phoneline. The next Area activity is a campout at Cook's post, June 21-23.

Niagara-Orleans - Nelson R., RCM
We would like to thank the Regional committee for allowing us to host the meeting. The Ni-o Area Treasury has a balance of $225.68 after deducting the secrephone bill and $100 donation each to Region and World. We are still addressing the need of homegroups to donate and not hoard their 7th Traditions. A new meeting opened on Tuesday mornings at 10am in Lockport. It is called Keen to be Klean II. There was a brief discussion of dropping a group from our schedule due to their inactiveness in or Area over the last two years. There is a question as to whether they now belong to another Area. A mutual agreement was made between the Ni-O and Niagara Falls areas as to the H&I participation at the Niagara County Jail in Lockport. The Area is also bringing a nomination for Regional H&I, Leroy C.

Niagara Falls - James W., RCM & Reggie D., RCM Alt
Joshua A assumes the duties as the Niagara Falls Area RCM. He would like to thank James W. in assisting him in preparing for this position. The Area met on March 2, 2002. All subcommittees gave their reports. Joshua was voted in for RCM. Annette was voted in as the RCM Alternate. James W. said that his portion of the report was emailed on March 12, 2002. The Area requests that they host the next RSC meeting.

* Joshua will let the secretary know what location will be used for the next meeting..

Secretary - Melanie R.
I am requesting a reimbursement of $7.41 for mailings.

Treasurer - Stacey D.
The Region has received a $66.91 insurance policy refund. No bills were received as the mail was not collected.

Chair - Rodney M.
It is good to be back! Since the last RSC, I have spoken to several people about accepting Regional Literature and H&I positions. The enthusiasm has been lukewarm and no one has stepped forward to accept a nomination. I will continue with this endeavor. I attended the last Convention committee and have since spoken with the interim Convention Vice-Chair regarding the initial walk through at the hotel. I have apprised him that I will try to be present at the April walk through. I am again volunteering to drive the RD and the RD Alt to the next NEZF in Pittsburgh at no cost to the Region.

Vice Chair - Dave M.
Not in attendance due to illness. See attached report.

Sub-Committee Reports

Hospitals & Institutions (H&I) - Vacant
No committee is formed at this point.

Public Information (PI) - Bob B.
No written report was received. The Regional PI committee is nominating Dale H for Chair. He has been the Regional Vice-Chair for over a year. The last of the billboards were up until two weeks ago. Would like to visit Ni-O to do workshops. Change the name of the Region? PA homegroups may not feel that they belong to the WNY Region.

Convention - Paul N.
See attached report. Some rooms will not be available this year as there is another group meeting there that weekend. There will be no brunch this year and there will be a limited banquet. The registration will be $15 until August then, the cost will be $20. The Logo contest will be until April 21, 2002. The winner will receive a free registration and banquet ticket. The Regional committee members are urged to register early. Requesting $9.25 reimbursement for flyers and the seed money in two checks, $55 and $2445.

Literature - Vacant
This position is vacant.

Activities - Bill T
The Day of Learning to immediately follow this meeting is set to go. I will have a more detailed report of the expenses incurred and donations received at the dance at the next regional meeting. I would like to thank all those who helped make this event possible. I need to apologize to this committee for not getting flyers out earlier. I will try to do better in the future. I have spoken with the new Niagara Falls RCM and he has stated that we can use the site of the next Regional committee for an event. I would not need any money from this body if that occurs. I am still trying to form a larger Activities committee and would appreciate any help with forming it.

Ad Hoc Committee Reports

Website - Mark T.
Not in attendance. See attached report. Take back to Areas the formation of the chat room.

Phone Line - Dave M.
See Vice-Chair Report.

Legal Liaison - Liz Q.
Rodney will contact Liz in regards to terminating relationship with the lawyers. Tracy, Stacey and Rodney will visit the lawyers to dispute the bills.

By Laws - Nelson R.
Nelson is requesting help because it is time consuming to do the research alone. Several members have volunteered to help. They need to know when a meeting will be held. Nelson will set up an adhoc meeting.
Nelson recommends that issues that go back to Areas become executive issues. The Chair would determine if issues are Regional business or executive business. Discussion ensued as to who are voting members and group consciences. All members voted in the past. A group conscience was taken that RCMs should vote. Until the adhoc committee comes back with recommendations, all vote except the RD Alt on Regional business. Minutes - how far do they go back?

Old Business

- Melanie was to look into the purchase of a region copier. Melanie will get three price quotes on portable copiers.
- Prudent reserve - We will have to look at standing budgets and possibly revise budgets. All subcommittees should put together their current budget or proposed budget.
- The Niagara Falls Theft issue was dropped.

New Business

- The Zonal Forum Guidelines and WSC Topics will be discussed at the May meeting.
- The $2,500 seed money for the convention was voted on. All in favor.
- RD Alt nominations will be open in May.
- Fund flow - Ni-O is experiencing few donations. This needs to be addressed with education and communication. Tracy and Bill will hold a workshop.
- Alle-Cats will have to be contacted to see if they want to be involved and hold the July meeting in their area. Tally sheet for CAR report motions will be sent to Alle-Cat area.
- Tracy D. and Dale H. read their resumes.

Treasurer
Closing Balance: $3,158.00
See attached report.

Position Name Address Email Phone
Chair Rodney M. 110 Mapleridge Rd., Bflo 14215 837-1409
V-Chair Dave M. 6 Cindy, Amherst 14221 Dmyers1060@aol.com 632-0927
Treasurer Stacy D. 116 Brookedge Dr., Wmvl 14221 tomyd@pce.net 632-0031
Secretary Melanie R. 2528 Niagara Falls Blvd., NF 14304 mellow1399@yahoo.com 731-1540
RD Tracy D. 125 Edward St., Apt 3D, Bflo 14201 tracy@metronetusa.net 881-1080
RD Alt
Convention Paul N. 949 Amherst St., Bflo 14201 jgb8995@aol.com 831-9847
Literature
H&I
Activities Bill T. 80 Corinthia St., Lkpt 14094 bill_tice2002@yahoo.com 433-8936
Website Mark T. 1436 Norby Rd., Jamestown 14701 mtuccio@alltel.net 484-2477
PI Chair Bob B. 44 Muskingum St., Depew 14043 looloo915@gateway.net 685-1409
PI Vice-Chair Dale H. PO Box 153 Warren, PA 16365 moe54sh@yahoo.com (814)726-9440
RCM AlleCat AlleCat ASC, PO Box 333, Machias 14101
RCM Alt AlleCat
RCM Bflo Cedric S. 37 Oxford Ave., Bflo 14209 dogg62@netzero.com 885-6070
RCM Alt Bflo Fred H. 171 E. Morris Ave., Bflo 14214 freddyrich55@msn.com
RCM Chaut Art B. 704 Route 394, Kennedy 14747 ladyfrog@madbbs.com 267-4455
RCM Alt Chaut
RCM NF Joshua A. 225 14th Street, NF 14303 285-0947
RCM Alt NF
RCM Ni-O Nelson R. 109 Chestnut St., Lkpt 14094 quepasa21nelly@yahoo.com 433-0049
RCM Alt Ni-O Raymond B. 177 Willow St., Lkpt 14094 l254260@netzero.net 439-1888
Visitors
Position Name Address Email Phone
Bflo Chair Jim L 155 Carmel Rd., Bflo 14214 834-9522

Vice Chair Report 3-16-2002

 

 

Unfortunately, I am unable to attend this meeting because I am home sick with the flu. I have asked Liz Q. to deliver my report for me.

Again I really enjoyed chairing the last regional meeting. I had declined running for chair in the past but after sitting in for Rodney, I have changed my mind. I would like to get nominated for chair at this meeting if it is possible in by absence.

I have tried to remain active in the regional convention planning meetings and only missed one of the 4 meetings due to medical problems. I chaired the meeting on Feb. 17 because Paul N. was out of town. Things are moving along smoothly with the development of the committee and after speaking with Paul N., it appears that all positions will be filled by the date of this report. I plan to attend as many convention meetings as I can in the future and encourage the rest of the members of this committee to do the same. It will make for a stronger and better convention for this coming year. Any Regional committee members who do not participate (even as an observer) in the convention meetings forfeit their right to complain about the event at regional meetings or in any other forum. This is your convention !

Nominations and election for this meeting should be:

Nominations to open Chair
Vice Chair

Elections Public Information

Positions open from past (currently vacant) Literature Chair
H & I Chair

 

In Service,
Dave M.

WNYRCNA 7 Report for March

· We met as a committee for the first time 3/3/02
· Thank you to Rodney and Dave Chair and Vice Chair of region for their support at the convention committee meetings
· I apologize for not sending a report in January
· The following is the committee

v Vice Chair - Thomas Y T.J. appointed
v Secretary - Althea S.
v Fundraiser/entertainment - Ruddell S.
v Comptroller - Susan M.
v Treasurer - Elizabeth S.
v Arts & Graphics - Jim L.
v Registration - Ralph W.
v Programming - Ivan T.
v Hospitality - Freda N.
v Merchandise - Jesse S. Temporary

· Jesse is temporary he was appointed to this position
· a regular election will be held on April 7 at our next meeting Buff. State college Bulger communication building at 12 pm. We will meet the first Sunday of each month until further notice
· we did not have any nominations at our planning meetings in Feb.
· we now have 2 nominations for merchandise position Bob B. and Jesse S
· I made a mistake in or last regular meeting, I appointed Thomas Y (TJ) as vice chair and then opened nominations and later realized that I do not have to open nominations for this position because we hade 2 nominations at our planning meeting in Feb. neither of the nominees were elected at the time, I appointed a person who met all requirements and felt be suitable for this position so I would like this appointment to stand.
· Registration will be $15 until August 1st and then $20 after that
· We have bought 50 banquet tickets and opted not to have a brunch this year, I do not have a price for rental of the hotel as of yet because we just stated to the manger that we will not have a brunch and a limited banquet so we have not agreed upon a cost
· The convention will be 9/13 - 9/15
· Requesting $2500 dollars in 2 checks 1 for $55 to pay our PO Box immediately and the remainder $2445 as our seed money I submitted at written motion
· I am requesting reimbursement of $9.25 for flyers, guidelines, service resume for planning committee

In Loving Service Paul Nichols

03-16-02

To: WNYRSCNA
From: Mark T., web site committee chair
Subject: WNYRSC web site report 03-16-02

 

Hello family:

I am happy to report that that WNY regional web site continues to be up and running without incident. As was the case with my last report, I find it hard to have this done and mailed before the RSC meeting. I am happy that Art B. will be bringing my report. I am unable to make it to the meeting today for professional reasons as well personal reasons.

As I laid out in my last report, my goals for 2002 include a regional chat room, electronic payment and/or registration for our regional convention and the possibility of selling convention merchandise on the web site.

I am please to report that I am about half way into getting a regional chat room going. I have found that we can have this option on our site at no cost to the region. The chat room my not be as elaborate as MSN, AOL or ICQ chat rooms but it will be as functional as they are. It boils down to getting what you pay for. Seeing as we are not "paying" for chat ("basic" chat is part of our "basic package") we can have chat but as I said, it isn't like AOL, ICQ or MSN chat. As I am not a "chat" person, I'm of the feeling that chat is chat. If I'm wrong, we'll will have much e-mail to answer. But for now, I think that basic chat will be as good as the other chat that the big guys have to offer.

Comments and criticisms are always welcome.

Submitted In Loving Service.

Mark T.

Western New York Regional Treasurer Report
For the Month Ended January 2002

Income Debits Balances
Opening Balance 5,160.41

Donations
Alle-Cats
Buffalo 250.00
Chautauqua
NI-O 100.00
Rainbow
Conv.Ins.Reimb. 66.91
RD Reimb. 1.68
Hope on Hertel 39.00
Reimb. Bob B. 57.41



Total 515.00


Expenses Check #
Plymouth Cong. 552 10.00
Melanie Rhodes 553 7.41
Postmaster 554 55.00
Paul Nichols 555 9.25
WNYRCNA VII 556 2,435.75


2,517.41
End Balance 3,158.00
Deposit 3/18/02 448.09