Regional Minutes 5/15/04
The Buffalo Area will host he next Regional meeting
on July 17,2004. It will be held in Cheektowaga. From the (N.F)
Take the I90 to the 98 to the 33 expressway take right onto Harlem
Rd turn left onto Indian Church Road. The address is 22 Indian
Church Rd.
Buffalo RD will not be available.
Dave M. opened the meeting @ 12:30 pm with the Serenity
Prayer.
Crystal M has volunteered to act as Secretary
Mike B read prayer from BT page xvi
Rickey M read Twelve Traditions
Jim L read Twelve Concepts
Minutes-Bob Motion to accept minutes as distributed
& seconded by Mark.
Mailbox- Flyers, Catalogs and World workshops were
received.
Roll Call - The Vice Chair was not in attendance.
Secretary position vacant Activities Chair not presents, H&I
vacant, Literature Chair not present Ni-O not present, Niagara
Falls not present. Everyone else in attendance. Quorum established
for voting.
Open Positions &Nominations
Vice Chair- open
Treasure - open till close of meeting vote next meeting
H&I - Open Rodney nominated & Accepted/ nominations closed
RD Alt-open elections next meeting
RD Alt moves up to RD
P of info nominations doesn't have to be seconded but nominee
must be present to accept.
Q - Can RD be renominated
A - Will discuss later
Quidlines By Laws Article 6 Section I
RD 24 month's position RD Alt automatically moves up.
See Regional By Laws Pg 17 Nominations Section 6 &
Pg 8 By Laws.
Mike B nominated Crystal M for secretary Crystal M
accepts Question asked resamune filled. Crystal M appointed Secretary
By Chair.
RD & RD Alt was asked to share their feelings regarding
vote next meeting.
RD Alt fells he & RD didn't have enough training for their
positions & feels they would be of better service if they
can get more, (consider changing 1- 2 year term is just on term).
Bob look at this position as a 2-year World was once a year not
every other year.
RD feels he and & RD Alt are just not up to snuff to better
serve us after one Zonal Forum & World Service he feels it
takes more time to process this learning to be effective he feels
half done & would like to be able to serve again it takes
at least 2 World Service Workshops to be effective.
Q- Does the Policy reflects on any of this
A- When By Laws were formulated was formed on a year- to- year
basis. We may need to do an addendum to accommodate the need
(with World meeting every other tear but we must agree upon it
with a vote of attending meeting).
Chair- we will not vote till next meeting.
RD mentioned running for RD Alt he and RD ALT switch positions
Alt to take back to their area.
How many times can an area miss when they're no longer part of
the quorum?
We know once their back their immediately reinstated.
Chair resumes meeting will get back to question after research.
Answer PG 15&16 Article 2-item B
Back to RD ALT'S question quorum 2/3 of trusted servant &
50% of area according to BY Laws we do have a quorum & don't
need them.
Chair back tracks to H&I voting which is Rodney whom isn't
present for election was present to accept nominations prepared
to vote RCM's
Rodney interim H&I.
Chair will talk to Rodney regarding importance of showing up even
though we know he will do a great job.
RPTS
RD- Cedric - On the return from the apex of my service to the
Regional Delegate position there are so many experiences to share
with the region the good news is the sponsorship I.P. & Book
was approved thank God. And thank the groups who sent their tally
sheetd for the CAR.
The information about our program is growing toward our new vision,
we do recover is adopted for our group readings for purchase.
Greece is the latest Region to join World Service. This commitment
is so involved with the Zonal forms, M.A.R.L.I.C.N.A. Area groups
& Regional issues not to mention the World Service & Car
Report. The contacts with W.B.M (world board members) with the
world wide workshop's there's so much ground to cover with just
a 2 year cycle Bob & I feel we could best serve this Region
with now being familiar and experienced with the process of being
a Delegate most North American Regional Delegates do serve at
least 2 W.S.C'S It seems to be practical way to serve that position
effectively. We are very excited to convey the process of our
fellowship through a Regional Workshop there is just too much
to rely in this report.
RD Alt - Bob B no report submitted
When will new medallions be coming out? In about 1 year. Does
new phone line directories have phone lines for the world? Have
not noticed one but will contact world & check website to
obtain one. Any item on web for copyrights is only 25% of an
document also not copying for any profits.
Buffalo - At 4-18-04 Buffalo area meeting started at
2:10 p.m. minutes were read we did not meet quorum so new business
and old business was tabled. Opening balance $1135.47, closing
balance $1641.41. Buffalo area has been experiencing a high volume
of GSR no shows for the past few months.
Buffalo area service also meet on 5-9-04 meeting started at 2:15
p.m. opening balance was $832.77 budgets were approved for the
year for sub committees-activities, phone line, P.I. H&I.
I gave Donald A the check I forgot on (3-14-04) from area service
buffalo for $250.00. I gave him this check on 5-9-04 at area
service. Monies from R.I.T.W XVIII unaccounted for a full investigation
is underway to track down money and bank statements this issue
was tabled until more information is available. I also gave Donald
A 5-9-04 Buffalo Area check for $250.00 today 5-14-04.
Are there any exact amounts? No there were a lot of questions
no answers.
P/of info we must be careful of how we word things money not accounted
for would be more appropriate.
Treasure clarifies he didn't have deposit slips to verify where
funds went the bank is looking into this. Did RCM mention check
for this month? Yes. Donald is you the R.I.T.W treasure &
when did they start looking for these funds? Yes. Can't you
go to bank & get 30 day history same day it's a matter of
printing it out
Chautauqua- See attached report.
Ni-O - No report
Niagara Falls - no report
Secretary report - We don't have a secretary yet.
Do we want to give the archives of the secretary to appointed
secretary? One of the corporate books goes to Rodney.
Opening Balance - $5135.68.
This balance was changed from $5135.57 due to error
in counting.
Chair - Dave
See attached report
Vice Chair - vacant
Sub Committees -
Activities - vacant
H&I & Literature - not present
Convention - Gretchen V The convention has met 9 times
since the last regional meeting. The committee continues to meet
every 1st Sunday of the month at 12:00 noon, 66 Englewood Ave.,
Buffalo. All sub committees have formed and meet regularly.
The Hotel banquet manager (Ray) we had originally met with
quit on April 1st. The new manager wanted to change our originals
agreement and hotel room rates, because there is a Bills game
scheduled for that weekend. Convention Vice-Chair Jesse S., Comptroller
Jim L., and Fundraising-chair Thomas Y. and I (via speaker phone)
met with the hotel management on 4/28/04 to negotiate our contract.
We asked them to honor the original agreement that we had with
Ray. They verbally agreed to honor it and stated that they would
write it up and contact Jesse to set an appointment to met and
sigh the final contract. Vice-Chair Jesse S, and I met and signed
the final contract with the hotel on May 5, 2004. We got everything
we where asking for which includes room rates staying at $55.00
per night including a full breakfast and set up fee at $1500.00.
We will be given four complimentary guest rooms and unlimited
coffee service for $120.00 per night. The only change on our contact
is room rates will go up $20.00 per night after September 1st.
The four "main" speakers will be given the comp guest
rooms. I have brought a copy of the contact for regions review.
We have been receiving proposals from; merchandise/vendors
to work the convention, taping people, entertainment proposals
and have pick a logo for this years convention.
We held our first fundraiser on April 24th at 3 Doat Street.
It was a huge success. We make over $300.00 dollars from the
bazaar, and a couple of hundred from food and door sales. Registration
also registered several people for the convention.
We have given the hotel a deposit of $250.00 and plan to
have the set up fee paid before the beginning of October 2004.
Our current balance is $2656.40.
I have begun to check into the insurance. I have called
three places and I am still waiting for quotes. One company the
Getzoni Agency gave me a "quess-a-ment" of $450.00 to
insure the weekend. This would be an event policy and be from
3:00 pm on Friday 10/29-Sunday 10/31 at 3:00pm or a 48-hour event
policy.
Yours I Loving service,
Gretchen V
Convention 9 Chair
Were not promoting their food. Need price breakdowns
for website & children's prices. Since new management are
we under 1 year management? Yes were always under 1 year. Insurance
was for the weekend $450.00 if it were for more than one year
it would be more? Yes thus is just for the event. The McKinley
Hotel has there own Insurance. Yes the McKinley Hotel is not
asking for the Insurance this body is. RCM'S remember you're
going to your area and ask if they want us to get Insurance.
Are we taking a vote here to get insurance at this body having
some say? Yes. It' been so controversial in the past. Since
things going on from 911 we as an organization are accountable
because we put it on. Jim will have to sign signature cards to
sign checks.
PI Donna & PI member Dale year end rpt
Planning to get a flyer drive underway talked about
doing meetings on off months on the WNYR Website or Phone. Talk
next month on a purposed budget. Talk about Regional meeting
schedules next month World Service has available two new IP's
we will try to let he other areas know.
Buffalo area bus poster subway drive; on going basic textbook
drive submitted cd to radio stations.
All other areas no report.
In Loving service
Donna I
Dale - Year end report WNY Reg. P.I. 2004 May 15, 2004
- Dale H
Note: 2002 West N.Y. reg. Meeting booklets (5,000)
cost $ 730
2003 " " " " " " "
" " " " " " "
" " " " $761
Jan 2003, WNYRSPI@yahoo.com e-mail address established
put together rough draft of Reg. P.I. guidelines distributed at
Jan 18 RSC meeting P.I. committee meeting planned for Jan 25
but fell through.
Feb., -Feb. 14 P, I. chair attended MARLCNA, Many good ideas and
information was received. P.I meeting in Dunkirk 4 attend.
March, Reg. P.I. guidelines approved at Regional Comm. meeting
proposed P.I. meeting schedule being worked on. P.I. Meeting in
Niag. Falls has 8 in attendance.
April 40 second P.I. radio psa recorded onto C D from reel to
reel, cost $21 P.I. meeting schedule made, will go to different
area each month, psa given to N I O area P.I. committee.
May 4 attend P.I. meeting (Stutzman Center), Donna I, Becomes
Vice chair psa mailed to Niagara Falls O.I. chair, Buffalo P.I.
gets two psa's.
June, nobody shows up for P.I. meeting in Dunkirk
July, nobody shows up for P.I. meeting in Niagara Falls
Aug 4 attend P.I. meeting schedule in Lockport, church is locked,
we hang out anyway.
Sept, P.I. comm. working on 2003 reg. Meeting booklet, gathering
information proves somewhat difficult, no monthly P.I. meeting
Oct, Regional P.I. has workshop at WNY convention in Grand Island
featuring various speakers sharing about P.I. work, small turn
out but successful approximately 2/3's of the (5000) 2003 meeting
booklets are distributed to N I O, Buffalo, Chautauqua and Niagara
Falls areas 400 of these go to (OLD) Alle-Catt area in Olean later
that month between Oct, 2003 and 2004 no Regional P.I. meetings
are held.
Jan 2004 P.I. Donna gave report at Regional Committee meeting,
copious amounts of snow prevent P.I. chair from attending this
committee will meet at 11 am before each WNY Regional meeting
(Bi- monthly) until further notice
Feb 2004 P.I. chair attends MARLCNA, receives good ideas and information
Mar Donna I. Assumes duties as P.I. chair, committee meets at
11:15 am 1220 Niagara St, Niagara Falls 3 attend committee makes
suggestion to Regional committee to send someone from Policy Committee
to MARLCNA in 2005 to gain insight to help coordinate operation
of Regional Service. Thanks for all of your help and hope Dale
H.
Are you asking the expense to send someone to MARLCNA from policy?
That would be something to look into for the future.
ADHOC Committees-
Website Mike B - See attached report
He suggests he's willing to step aside to allow someone in because
this is election time.
Policy Jim L - Please be aware that an mtg of a sub
committee consists of all members and participants.
The mtg scheduled for April 04 @ Danny's was unattended
therefore no business was conducted.
Since my nomination and election to the position of
regional chairperson as of May 04 requires the service position
be transferred at the end of the mtg, it is my duty and responsibility
according to Regional By Laws to step down from the chair position
of the ad hoc policy subcommittee.
Thank you for the privilege of performing duties for
the Region in this capacity.
Yours in service
Jim L
Who appoints his successor since you appointed him?
He does.
Old Business
Liability Ins Gretchen took care of for Regional Convention.
Cedric is checking into for Regional Insurance.
WSO donation - last meeting talked about $200.00 no particles
have been made this year from the region. This was not done last
meeting cause quorum not being met. Refer to Section 10,E 5 regarding
any dollar amount.
New Business-
RDM & RD ALT is requesting------------------------------------------------------------or
----------------------------------Represent the WNY at the Zonal
Forum.
There's a misprint Buffalo Made a donation to World not the Northern
Region.
Is this a motion that should be made by RCM?
Chautauqua made a motion to donate $2000.00 to the WSO Motion
is passed.
Both RCM'S agree RDA ALT does not need to give $40.00
out of his personal for 2 missing receipts he will be turning
in 238.00 of funds that was giving to him.
RD & RD ALT Terms -maybe add an attachment or addendum
maybe a motion to come forth next month regarding this. Jim will
write an attachment but make sure it coincides with the WSO Bylaws
& not out of order in order to address by laws they can only
be made to make addendum will have to change the bylaws. Changes
do not need to be made public does have to be recorded. Refer
to article 9 sections C with intent to change. Do we feel that
this position may work for Bob but looking ahead do we feel that
the next RD ALT may be reluctant to fill because it would be an
8-year position? Most RD & RD ALT doing this anyway. RD
workshop maybe at our Region Convention as a workshop.
Will we be sending WSO a check & letter? Yes.
Check Requests for 3-30-04
RD $74.24
W.N.Y.R.C.N.A. (meeting rent) $50.00
W.N.Y.R.C.N.A (seed money) $2500.00
RD ALT (WSO) $935.00
RD 1-22-04 $264.11
RD ALT $12.23
RD ALT $16.64
RD ALT $107.28
Closing Balance $5135.57
Check Requests for 5-15-04
CI host 3-30 193.86
W.N.Y.R.C. Meeting $20.00
W.S.O. donation $2000.00
Closing Balance $3468.23
Motion to Close.
CASC RCM REPORT 05-15-04
The CASCNA met on 3-28-04 and 04-24-04 at the Immanuel
Lutheran church on East Second Street in Jamestown.
The 12 traditions and 12 concepts were read. Concepts
11 and 12 were read in their entirety.
The groups that were in attendance gave group reports.
We had 5 groups present. The Friday and Saturday group at the
rehab unit officially registered with World.
All groups are doing well and have no pressing issues
of concerns. The two new groups that just registered with World
need some literature for their meetings.
Sub-committee reports were given:
Phone line: All is well. No issues or concerns.
Public Information: not present at either meeting
Literature: The committee is doing well. There is
a good supply of literature and we have literature on had for
those groups that need it. The committee will be placing an order
this month. The literature donated committee literature to the
newly registered groups.
Activities: The committee is planning a dance on 5-15-04.
The have a treasury balance of 226.93
RCM: Informed the ASC that RSC will meet in Jamestown.
Preparations will be made of have the meeting facility for the
day. Dan S. will contact the church secretary to obtain permission.
Treasurer: The treasurer reports that we are still
below our prudent reserve of 220.00. At the end of the 4-24-04
meeting there is a treasury balance of 109.21. There is enough
money to pay our bills.
There currently is no unfinished old business and there
was no new business to be discussed. Support and attendance at
all meetings seems to be growing. This may be due to the fact
that we now have meeting schedules to distribute and there are
now 3 strong NA meetings a week at the rehab unit of the hospital.
The motion to close was made a 3:15 pm. There was a
second. The motion was approved and the meeting was closed at
3:20 pm with the serenity prayer.
The next CASC meeting will be May 23, 2004 at the Immanuel
Lutheran Church. The sub-committees will meet at 2:00 pm and the
ASC will start at 3:00 pm.
Submitted in loving service
Mark T.
Chair report 5-15-04
This will be my last meeting as regional chair. I will
be dropping off all the secretary supplies to whoever the committee
decides should hold on to them.
My position as chair has been enjoyable and rewarding
over the last 2 years. I have made some new friends and revived
some old relationships.
We have made some significant progress towards making
this committee more stable and rooted, to best serve our areas
and individual members. We all need to continually recruit new
members to strengthen our foundation through our own attraction.
I plan to continue to do service work at the region, hopefully
updating our bylaws to better suit our current needs.
In Service,
Dave M.
5-15-04
To: W.N.Y.R.S.C.N.A.
From: Michael B., Trusted Servant
Ad-hoc web site committee
W.N.Y.R.S.C.N.A.
Subject: 5-15-04-web site report
Hello family:
The WNY regional web site continues to be up and running.
The virus that was on our server affecting the mail files (cig)
has been cleaned. Mark contacted the site host and possible solutions
from having future issues would be to have members log on to web
based mail to send and receive mail. We would no longer forward
mail. We will send out links to web based mail sign on page you
would then enter name (regional chair, pi, ect.) and password;
this would eliminate the possibility of getting a virus unless
you download any attachments. We recommend that you obtain virus
protection software. Updates have been made as they become available.
South Carolina Regional Convention requested that we post information
about their convention on our web site. We have posted a link
to their convention information on the other regional events page.
If you have any information your area needs posted to the site
please fill out the forms provided.
Submitted in loving service,
Michael B.