WESTERN NEW YORK REGIONAL SERVICE COMMITTEE
Region Minutes 7-18-03

Dave opened the meeting with the Serenity Prayer

Josh read the twelve Traditions
Scott read the Twelve Concepts
Michael read page 16 of the Basic Text.

The next meeting will be in Chautauqua on September 29, 2003. Take the 190W towards Erie. Take the RT-60 exit- exit number 59- toward DUNKIRK/ FREDONIA. Keep LEFT at the fork in the ramp. Turn LEFT onto NY-60/ BENNETT RD. Continue to follow NY-60. Turn SLIGHT RIGHT onto NY-60 N. Stay straight to go onto N MAIN ST. Turn LEFT onto E 2ND St. Emmanuel Lutheran Church is located at 556 E 2nd St.

Nominations
Try to find and encourage people to get involved.
Secretary - open Melanie nominated by Dave and seconded by Gretchen
Literature - James W nominated by Mark and seconded by Val
Convention - Gretchen nominated by Mark and seconded by Melanie.

Mailbox - Rodney is not in attendance. He will get a hold of Chairs to distribute mail.

RD - Cedric - The NEZF was very informative. The unity and fellowshipping was awesome. All but one Region attended making 13 Regions in attendance. Discussion included the atmosphere of recovery and people who are forced to attend meeting. Topic discussions were chosen by the host Region. It would better serve our area if we also select a topic that will be in the CAR. The discussion in December will be changing the way Regions are represented at WSC.

Area reports -

Buffalo - discussion regarding Buffalo's donation and Treasury balance. Areas should not be holding onto money. Buffalo Area representatives say that Buffalo needs to pay its bills. Area Treasury balance is $3,059.45. Buffalo Area donated $1,250.00. Area wanted to know what Region would do with the money. Fred told the Area that Region could do whatever they want with it.

Chautauqua - See attached report - $220.00 prudent reserve - to cover bills for two months

Ni-O - All Area positions are open for nominations. The Annual Ni-O picnic is this month. Information is on the website. The Area does not have a donation at this time due to a negative Area balance.

Niagara Falls - Report was supposed to be emailed. Report was never received.

Secretary - no report

Opening Balance - $1095.66

Chair - Dave M.
See attached report - WSO Convention workshops in groups

Literature - James W.
Report was supposed to be emailed. Report was never received.

PI - Dale
Thanks for letting us serve you. May's meeting in Buffalo was attended by 4 addicts and June's meeting in Dunkirk had one. The July P.I. meeting will be right here next Saturday at 2 pm. This committee plans to have the 2003 Regional meeting booklet ready for distribution on Oct. 3rd. at the convention. The cost of last year's booklets was around $730 for 5,000. This year it should be about the same. I'm giving the RCMs update and correction material today to give to their area meeting list people. I'm asking for the updates to be returned to my mailing address by Sept. 8th to allow enough time work on the information and get it to the printer in Jamestown.
Donna I. was nominated and elected Vice-Chair in May. I would like to extend special thanks to Bob B. for helping to keep the committee and myself on track. This committee would like to have a workshop at the convention and maybe at Recovery in the Woods, I have not heard anything to confirm this.

Convention - Gretchen V.
Josh won the logo contest - Mark questioned why the Region approves speakers when we don't hear the tapes and we put faith in the committee. This is what the Convention by-laws state and would need to be changed. This was always just a stamp of approval. Concern about mixed messages, etc. Discussion ensued about what speakers are main speakers. The Region only votes on main speakers. The by-laws do not state what qualifies a main speaker or how many there should be. The financial ramifications need to be dealt with and considered. The committee approves the number of speakers, the lodging of the out-of-town speakers, and the specific speakers. There is a fundraiser planning to be held in Chautauqua after the Regional committee meeting. Gretchen will contact the Fundraiser chair and Chautauqua Activities or RCM to make arrangements. See New Business for other issues.

Website - Mark T.
See attached report.

Policy - Jim L.
Regional meetings if possible make arrangements to meet before. Set a plan for the year. Look into issue in the guidelines including voting rights. Take By-Laws and go through make changes and bring to meeting. Changes will be discussed and decided on. Regional by-laws may be on file with website or previous chair Tom D.

Old Business -

Tax exempt number - The Vice Chair has the information and misses meetings. We would like to try to find a solution. According to individual addicts this is not a difficult task to obtain a tax exempt number. Can the policy adhoc committee look into this issue? Regina has information on obtaining a tax exempt number. James will get information and paper for next meeting. He will tie in with Rodney to find out where we stand with the lawyers. The information will be brought to the policy committee meeting and be looked at before the Regional meeting.

Tax filing - someone will need to look into this issue - covered under policy committee next meeting

Internet meeting - nothing was ever done, questions need to be answered - Mark can put together a page to announce the chat room and announcement flyers to start in October - no one is using the chat room - software to count how often the site is hit - We can set up a poll to see if people want an internet meeting. Mark will set up the page and create flyers for next meeting. Saturday nights at 9pm starting October 11

New Business

Regional Women's NA Unity Day - planning meeting tomorrow at 4:30pm - want to know if any traditions would be broken - do not want to promote separation - The Region cannot support an event that we are not coordinating - Just have a recovery event without affiliating with NA - There isn't enough information and it is an issue surrounded with controversy - tabled until information can be given to RCMs to take back to the Areas - would fall under Activities

Areas holding onto money - Buffalo does not have a prudent reserve - other Areas keep enough for two months of expenses - Do donations drop because people know there is money in the treasury? Buffalo was in the red in the past and has outstanding bills to pay and a large event on the horizon - this is just a general discussion not specific to an Area - there is theft concerns in areas that have large stores of money

Website update - help from Michael and Nelson with the website - Mark will still take care of the technical background issues like registrations and such

Copier In Chautauqua - Where is it kept? Spend money on used copiers and use them until it breaks - supplies and maintenance are provided by the Area - a trusted servant will bring copier to and from meetings - Used for group and Area documents - wouldn't be a benefit for a larger area

Convention workshops - need names for workshop and someone to coordinate the workshops. The schedule is set up without breaks without time for fellowship - People will not show up at the early workshops four are not necessary - Gretchen will talk to the hotel contact about the room that is not in the contract.

Josh made a motion to cut down the workshops to 2 on Friday evening (3:30 and 5pm) and Saturday 8:30 - from 4 to 2 workshops. Seconded by Val B of Buffalo, all in favor.

PI Workshop - Saturday - 2:45-4:00 to be called Carry the Message to Non-Addicts

Literature Workshop - Saturday - 11:30-12:45 - Be Open to Change - 7 round tables are needed for a different format

Convention speakers - guidelines changes should be dealt with as a committee to be incorporated in the guidelines for next year

$730.00 meeting lists for next meeting for Regional meeting lists

Gretchen is requesting $500.00 to increase capital for the Convention. She does not have a report of what money is for before the Convention. The money is needed for the $1,500.00 insurance and hotel deposit. $500.00 will not cover these expenses. A motion was made to give the Convention $1,000.00, seconded by Mark, motion passed.

Closing Balance - $825.66

Motion to close.

Proposed Alternating Schedule

Jan Mar May July Sept Nov
2003 Chaut Buff Ni-O Niag Fls Chaut Buff
2004 Ni-O Niag Fls Chaut Buff Ni-O Niag Fls
2005 Chaut Buff Ni-O Niag Fls Chaut Buff
2006 Ni-O Niag Fls Chaut Buff Ni-O Niag Fls

Chair Report 7-20-2002

I am very happy to be chair for the upcoming year and I will do my best to make this a productive one for the Western New York Region.

I will try to stick to the agenda that is in our bylaws so if anybody would like to deal with certain issues out of order please bring them up at the beginning of the meeting. I am not that familiar with Roberts rules of order so please bare with me and don't hesitate to correct me if I proceed out of order. Motions will be dealt with during old business and new business, so reports can be read with as few interruptions as possible and we can get through them expediently.

I would also like each member to let the body know what goals you would like the region to accomplish over the next 12 months, how can we better fulfill our primary purpose and serve our areas better. You can put this in your September report. In order for this region to make progress and to meet our goals there are certain suggestions I would like to make to all members.

1.Stay until the end of the meeting, that is what your commitment requires, every body is important

2.Reports from each member should be prepared in writing and in advance, e.mailing them to the secretary makes the minutes quite a bit easier to prepare

3.If you cannot be in attendance send a representative with your written report

4. Shut off all cell phones and pagers during the meeting

In Service,
Dave M.

Nominations and election for this meeting should be:

Nominations to open H & I Chair
Activities Chairperson

Elections RD
RD Alt
Treasurer

Positions open from past (currently vacant) Literature Crairperson

CASC RCM REPORT 7-19-03

The CASC area service meeting was opened with the serenity prayer at 3:15 pm on 5-25-03 and 6-29-03 by chair Isaac. The 12 concepts were read and the 12 traditions were read. Concept 1 and 2 were read by Mark T. at each of the meetings

The minutes from the previous ASC meetings were approved without change.

There was a quorum present at both meetings. The groups that were in attendance gave group reports. There were no pressing issues or concerns with the groups that were represented.

Sub-committee reports were given:

Phone line: 25 calls per month in May and June. This is approximately the same number of calls in April. The issue with the long distances charges and CASCNA being turned over to a collection agency has been resolved. Art B. was able to straighten this out with the past phone line chair and the phone company. CASCNA is no longer in collection.

Public Information: The PI sub committee made a presentation to the Chautauqua area regional drug task force. Dale and Dan handed out flyers, regional meeting schedules and PI tags. The event was successful. Both Dan and Dale were very pleased with the response the received from the drug task force.

Literature: The literature is once again being taken care of by Amy N. She returned from Colorado in June and was appointed chair of the committee by Isaac. She hope to finish her commitment uninterrupted.

Activities: Tina B. reports a treasury balance of 323.85. The committee has an available balance of 123.85 for upcoming activities. The chair reports that she has been in contact with the convention committee chair and they are planning a fundraiser/registration event in August. They are talking about a dinner/dance/marathon meeting for this event.

Web site: Mark T. reports that the WNY regional web site is up and running without problems. He continues to work on the site updating content as necessary. He has spoken with Mike B. from the Buffalo area about taking over the site in September. He will be giving Nelson R. the software and manuals today so that Nelson can get started and eventually take care of the NI-O section of the web site.

RCM: Mark T. gave the CASCNA the report that he gave to the RSC in May 2003.

Treasurer: The treasurer report that the balance is 243.54. Our prudent reserve is 220.00 so the available balance is 23.54. We are getting ready to purchase a new copier (100.00) so there is no RSC donation today.

New Business:
1. The CASCNA has decided to purchase a new copier. The cost will be 100.00 dollar and will be made in 2 equal payments of 50.00 dollars. The first payment will be made at the next ASC meeting July 27, 2003.
2. PI requested 7.00 dollars for 10 IPs. Motion to proceed was made and seconded. The money was dispensed from the treasury directly to the literature chair. PI chair then received the IPs.
3. The RCM was instructed to nominate Nelson R., the NI-O RCM for the position of regional H&I chair.
4. The RCM was instructed to nominate Clarence K. from the Chautauqua area for the regional activities chair.

The motion to close was made a 4:30 pm. There was a second. The motion was approved and the meeting was closed at 4:35 pm with the serenity prayer.

The next CASC meeting will be July 27th, 2003. The sub-committees will meet at 2:00 pm and the ASC will start at 3:00 pm.

Submitted in loving service

Mark T.

07-19-03

To: WNYRSCNA
From: Mark T.
Subject: WNY web site

Hello family:

The WNY regional web site is up and running. There are no major problems to report.

I was able to get caught up with the site over the Memorial Day holiday. Things are up to date as of the end of May.

Today I am giving a copy of the software and manuals to Nelson R., the RCM from the NI-O area. With time and patience he may be able to take care of the NI-O area section of the site.

I ask all RCMs to please submit any changes in their meeting schedules or any upcoming events they have. If I have your events and meeting changes they will eventually get up to the site. You can mail them to nawny@nawny.org. or write them on the sheet of paper that is circulating around today.

Submitted in loving service.

Mark T.

Position Name Address Email Phone
Chair Dave M. 6 Cindy, Amherst 14221 Dmyers1060@aol.com 632-0927
V-Chair Rodney M. 110 Mapleridge Rd., Bflo 14215 845-0162
Treasurer Donald A. 25 Townsend St., Bflo 14206 308-4413
Secretary Melanie R. 5862 Buffalo Street, Sanborn 14132 mellow1399@yahoo.com 731-1540
RD Cedric S. 37 Oxford Avenue, Bflo 14209 ced062@aol.com 602-6588885-6070
RD Alt Bob B. 536 Penora Street, Depew 14043 rbishop907@earthlink.net 685-1409
Convention Gretchen V. 1310 Delaware Ave. #212, Bflo 14209 gretchenjv@yahoo.com 885-0414
Literature James W. 2119 Main Street, NF 14305 nosajeraw@aol.com 282-4920
H&I
Activities
Website Mark T. 1436 Norby Rd., Jamestown 14701 mtuccio@alltel.net 484-2477
Policy Jim L. 155 Carmel Rd., Buffalo 14214 834-9522
PI Chair Dale H. PO Box 153 Warren, PA 16365 moe54sh@yahoo.com (814)726-9440
RCM Bflo Fred H. 171 E. Morris Ave., Bflo 14214 freddyrich55@msn.com 833-1961
RCM Alt Bflo Val B. 146 Longdale Rd., Bflo 14208 882-8611
RCM Chaut Mark T. 1436 Norby Rd., Jamestown 14701 mtuccio@alltel.net 484-2477
RCM Alt Chaut
RCM NF Joshua A. 225 14th Street, NF 14303 phoenix@sysr.com 285-0947
RCM Alt NF
RCM Ni-O
RCM Alt Ni-O
Observer Nelson R. 280 West Ave., Lkpt 14094 nelly14094@yahoo.com

Submitted in loving service

Mark T.