Western New York Regional Committee of NA St. Marks Church
November 19, 2005

The meeting was opened at 12:30 by a moment of silence and the Serenity Prayer by Jim L. Gus P read the 12-step prayer, Mike B read the 12 Steps and Mark T read the 12 Concepts.

Chairpersons Roll Call:
Chair: P Vice Chair: P RD: A/report submitted RD/Alt: P H&I: A Convention: P PI: A/report submitted Treasurer: P Literature: open Activities: open Ad HocWebsite: P

A 2/3 quorum is established

The location of the next regional meeting is 556 E 2nd Street in Jamestown/Chautauqua , RCM will notify committee is other plans need to be made.

Jim L. called for the distribution of the mail, H&I mail will be forwarded to Leslie who was appointed liaison

Minutes for 9/17/05 were reviewed and read by Jim L.

Mike B/Ad Hoc Website motions for acceptance of minutes w/corrections, 2nd by Bob B., accepted w/corrections

Treasurers opening balance: $1236.66

Nominations (due 1/06)
Activities: open/ bring back nominations
Literature: open/ bring back nominations
H&I: open/ bring back nominations

Q: RCM/NiO: what are clean time requirements:
A: Chair: all requirements are in the Regional By Laws, they are also
available on the website

Secretary: open/ bring back nominations
Chair: Jim L nominated Treasurer: Dave M nominated
both were asked to leave the room in the spirit of expediency for vote to taken
Results: Jim L & Dave M were voted into respective positions

Reports
Regional Delegate: the RD, read by the RD/Alternate, gave report to the treasurer
RD will be asked to give reports to the RD/Alt when not able to attend. report attached

Q/Mike B.: why is RD not providing complete, informative accounts of events attended?
A/Chair: RD needs to provide information, directed to new business
James W.: agrees that RD is not providing information to the body, should be directed to provide more detailed info

Q/RCM/NiO: questions chair about what expectations of RD duties?
A/Chair: Article 4 Section C pgs 7&8 describes RD's duties

Q/RCM/Bflo: how much longer does the RD serve the Region?
A/Chair: until 4/06 and the alternate moves into the position

Regional Delegate Alternate: requests partial disbursement of $220.00 to pay for registration & room
Q/James W.: why is the tax-exempt status not being utilized?
A/Chair: the status is not usable w/o the proper forms on file, which we currently do not have

Q/Mike B: you stated that RD had found you somewhere to stay during the WSC, why would you not be staying in the same hotel, together?
A/Bob B: because I smoke and he doesn't it would be better for me

Q/RCM/Niagara Falls: is there anything that states that they have to fly
A/Chair: no, we can't expect travel to be by car for long trips, and they make plans ahead of time to plan for their budgets.

5-MINUTE BREAK
Meeting resumed with a moment of silence
Area Reports:
Buffalo Area: RCM report attached
Chair advised that area treasurer be informed to record the variance as a (+) or a (-)
No questions from the body

Chautauqua Area: RCM report attached, no questions from the floor

Niagara Falls Area: RCM report attached
Q/Mike B: Would it be possible for meeting info to be forwarded to the website?
A/RCM: yes
Q/Bob B: what happened regarding the Niagara Falls request for assistance?
RCM/Niagara Falls: excess literature was returned to Free State and the bill was credited we are no longer requesting financial assistance
Gus P: questions regarding the Niagara Falls phone line
Jim L: the regional PI committee that usually does regional schedules, this will be addressed in new business

NiO Area: report attached, next area meeting is at the Delphi Plant on the 2nd Sunday at 11:00 am, Row 2, Plant 2, Bldg 7
Q/NiO RCM: am I able to hold more than one position?, also theNiO area needs experience regarding the phone line, the phone line bill is very high
A/Jim L: refer to area bylaws for questions about positions and request assistance from other areas about phoneline

Mike B: contact me to place NiO area events on the website

The agenda was adjusted to allow Mike B to give Ad Hoc report, report is attached

 

Secretary: no report

Jim L: the Chair requests that a copy of all E-mail addresses and contact information for all trusted servants be included in the minutes every month
Also, there was no quorum established last month

Sub-Committee Reports
WNYCNA X: report attached
James W/Chair X: I have discussed with the hotel the idea of having fundraisers for XI at the hotel during the year, these events would be part of the $1500.00 deposit
Q/Mark T: does the committee have a check for the region today? Will $2500.00 be left in the account or does it close and start again
A/Jim L: the money is left to keep the same account going for the next convention and to ensure that all bills are paid

James W: WNYRCNA is not yet closed, we still have business to conduct, but the treasurer is here and able to write a check for the Region

P.I.: report attached

Old Business: none
Motion by Gus P to take a 10-minute break, 2nd by Vicki S
Returned at 3:55 with a moment of silence and the Serenity Prayer

New Business:
Budget request by the RD to attend MRLE IX ($4851)
1.MRLE IX is not a budgeted event
2. no clearly stated reason for the disbursement to occur
Request is put to a vote
Vote results: 0 -4 - 2
The WNY Region will not pay for MRLE IX
Request for N.E.Zonal Forum
Request for MRLCNA

Q/RCM: Buffalo: why don't the RD & Alternate work and plan trips together, communicate better? Is it absolutely necessary that both attend these events?
A/DaveM: RD is allowing the Alternate to take more responsibility since he will be taking over as RD in April 2006

The Chautauqua area suggests that they be given the requested money since they usually return money to the region anyway
The chair directs the treasurer to give the committee a total of requested disbursement

RD/Alt: I gave a more detailed report because we usually are short of money and paying out of our pocket and we are communicating better
Gus P motions that $1200.00 be given to the RD for the N.E. Zonal Forum, $274.00 got the RD/Alt to reserve rooms for MRLCNA to Bob B,
receipts are absolutely required

$58.00 to pay for the PO box, the RD paid the bill and the bill was last paid 11/04
Checks were written and disbursed

WNYRCNA X
The treasure recommends that $2500 be left in the bank as seed for WNYRCNA XI and the balance ($7926.49) be given to WNY Regional Committee
Mark T motions that the treasurers of the WNYRCNA X write a check to the Region for $7926.49, motion is 2nd by Gus P
Motion vote results: 8 -0 -0

The WNYRCNA X requests direction from the committee to lock in the hotel for next year, motion by Mark T to lock in hotel for WNYRCNA XI, 2ND by Bob B
Motion vote results 8 -0 -0

Convention Chair: Region Chair read the duties of the Convention Chair

Niagara Falls Area nominates James W., Joyce W nominates Ralph W, and both are present and accepted the nominations, service resume for Ralph W is attached, James W will submit his resume at a later date, each nominee answered the questions of the position of Convention Chair
Q/Jim L: WNYRCNA X should bring nomination for chair of 2006; does the committee have a nomination?
A/James W: no, the committee has not completed business yet

Mark T/Chautauqua Area: direction from the Chair on having the merchandise chair come to Thanksgiving event in Jamestown to sell inventory
Jim L/Chair: the region can't direct a member to show up to an event, asked Ralph is he was willing to attend?
Ralph W/Merchandise Chair: yes, I was going to request permission to come and sell convention inventory, I will e-mail request to Mark T.

Jim L/Region Chair: requests that WNYRCNA current and nominated chairs attend the meeting with the hotel to discuss next year's convention

Mark T/Chautauqua Area: motions that the WNYRSCNA send $5000.00 to the WSC, 2ND by Gus P
Jim L/Chair: calls the motion to vote
Motion vote results: 8- 0- 0
Closing Treasurers balance: $3081.15

Income: $7926.49………WNYRCNA X
$450.00……….Chautauqua Area Donation
$1236.66……...Opening Balance
Total: $9613.15

Expenses: $58.00………...P.O. Box
$1200.00… …..N.E. Zonal Forum
$274.00……….MRLCNA
Total $5000.00………WSC
$6532.00

Income: $9613.15 - Expenses: $6532.00 = $3081.15

Motion to close, meeting closed in a circle with prayer.

 

 

With gratitude for service,
Joyce W./RCM Buffalo Area