Region Minutes 1/15/05

Meeting open @ 12:15 with mos
Basic Text xvi read by Linda P
12 concepts read by James W
12 concepts read by Chiaonte

Next meeting 3/19/05
Nio has not been host for Regional meeting; Nio will contact Secretary when location has been secured so it may be added to minutes.
Tentative location is life after home group corner of Payne & Tremont. LOCKPORT

Roll Call
Chair- pres, Vice Chair-pres, Secretary-pres, RD Buffalo-pres, R.D. Alt Buffalo-pres,
Areas
Buffalo-pres, N.O-pres, N.F-abs, Chautauqua-pres,
Committees
Adhoc website-pres, H&I-pres, P&I-pres Activities-pres, Convention-open, Literature-open
Minutes were read, Dave M motion to accept them 2nd by James W.

Opening balance $5812.80 does not match closing balance of $5835.30 from last meeting due to checks purchase & amount was not deducted?
Mail - no pending mail for committee discussion.
Nominations
We have a quorum we can vote
H&I no nominations still open
Convention chair no area nominations committee recommendation is James W.
Q - Has James W been formally nominated?
A - No
C - James W was nominated by Niagara Falls area
RCM Niagara Falls isn't present we must move forward
Activities Chaointe D
Five questions were asked
Do you meet clean time requirement? Yes
What experience do you bring to the position applying for? Secretary, treasure, fundraiser, entertainment Ball committee, GSR, RCM area.
Have you ever stolen or miss appropriated any NA fund? No
Have you ever not fulfilled a service commitment? No
Do you foresee any reason why you cannot fulfill this commitment? No
Q - how many events dine in last year?
A - 1
C- committee is looking for several events not just 1
Voting (areas) 2 out of3 in favor, 1 not present for vote unanimous 3 out of 3.
Mark T from Chautauqua nominated James W he accepts
5 questions asked
Do you meet clean time requirement? 9 yrs
What experience do you bring to the position applying for? On committee 7 years, has done fundraising, registration Vic Chair programming, and policy chair, H & I active in home group all positions.
Have you ever stolen or miss appropriated any NA funds? No
Have you not fulfilled a service commitment? No (Arts and Graphics 7 years ago but stayed on committee.
Do you foresee any reason why you cannot fulfill this commitment? No reason
No questions
Vote is to be taken by areas 2 for o opposed 1 abstention. James W elected by Regional Convention to act as Chair of Region Convention.
Rpts
Treasure - rpt attached
C - because we meet every 2 months it's part of treasurer responsibility to get a monthly bank statement and we pay the fee.
P&I rpt attached
C - if you change your e-mail you will still receive all e-mail due to how it comes threw
C - we are trying to filter this.
One problem is my e-mail was not issued to be put on this channel only for this committee as convention chair.
C - that's part of commitment to that position
Activities - no rpt
Literature - no rpt
C - we have a new piece of literature and there was nothing done or displayed.
A - we put on a workshop and discussed it at the Regional Convention Workshop
H&I and Literature are open
Ad hoc website - rpt attached
Q - maybe this can be considered a national registry, for our Region Buffalo area is registered
Q - phone line Chautauqua we don't affiliate with outside enterprise is this to say no
A - we are in cooperation not affiliation
C - RD we have a mission statement from WSO
C - they want us on their website as help maybe we can just list as NA Western New York
Chair - it's the individual decision we can leave for new business
Q - can we limit the Spam to maybe 25 mega bites anything over just gets filtered?
A - No
RD - rpt attached
C - workshop done at Region Sexual Predator was excellent I hope we can see more of this topic workshop.
Q - do you have a budget for this zonal forum?
Q - are you saying you can forward the information instead of attending the zonal forum
A - yes I can give a written rpt then they will send us the minutes.
Q - RD & treasure went to police filled charges now what happen?
A - Detective spoken to Donald A he states has returned all the money.
Q - how much has not been returned total $550.00 but not returned of the $550.00 it appears $100.00
Q - do we have him charged with petty larceny?
A - were only going by our by laws.
C - this maybe more of treasure issues than RD but has bank replaced funds?
A - I actually did not follow threw because they said we need to do something.
RD ALT Buffalo - rpt attached
Q -RD ALT are we going on a year to budget or 3 year budget?
Q anyone interested in RCM Alt
A - No
C - make sure area balance & Literature balance is separate
Chautauqua
Q - Do you have the changes of the new meeting
A - yes
Q - do alley cats still show up at our meeting?
A - no were waiting until they register with World one women made an appearance at last Regional meeting still wants to join our area but had major surgery unable to attend but will try to get back next area.
Nio - absent left
Niagara Falls - absent
Buffalo left rpt attached
Old business
Budgetary request
Rd alt not able to attend next zonal forum RD unsure as to go it alone
Flight Albany N.Y. 22
Car rental room $53.76 per night $40.00 per day meals Total $553.62 without any tax or fees ball park $600.00.
Q - what do we have in the budget I feel RD needs to go whether he go alone or not if it's in the budget.
C - are you saying you don't want to go? I'm sensing something isn't being said because it's a budget item.
C - It's not questionable this isn't to represent our Region with a request
Q - I s there no need for a motion?
Correct we just write a check.
C - Total request for RD & RD ADLT is $1100.00 for Zonal Forum / MARLCNA
Q - Why isn't reports submitted to minutes?
A - It's not reports its request
C - when asked early we asked for a budget request
A - he wanted to threw it out to the committee
A budget should be submitted for the minutes the secretary can add them to minutes. This is not a blanket for money; break it down as to what it is needed for.
Last meeting discussed World donation until we handled disbursements at this Region
New Business
Budgets these request go back to July it's now January request for funds need to be broken down before the meeting.
Post Office they need something on letterhead for proof.
Tommy D has stationary for me CASC RCM will e-mail me his address to contact him. Website link do we want them to remove us or let it be or do we let them provide us link?
8 favor, 0 Na 1 abstention
Merchandise Convention Chair viiii Ralph W gave attached rpt with copies of all invoices.
Q - Were on line about $1500.00
A yes
All bills should be paid before we turn over any money to convention.
C - We closed out all accounts adspec notes they received first check of $ also notes they received second check of $ basically we did not send them enough money. It was just a bookkeeping error and we did not have the invoice.
$1503.58 is not a question we do owe adspec?
The issue regarding alleged bounce checks we need some information from last treasurer
It's also treasure responsibility to make sure all checks have cleared.
CASC made motion to send check to adspec .
Chair will see what he can do for alleged bounce check with First Niagara.
Q - Should it be found out that this check did bounce do chair have permission to have treasure cut a check to cover this $1246.88?
8 in favor o against 1 abstention
C - possible vendors returns or hotel checks may have bounced.
Convention
Can secretary have a flyer printed for early registration also can we have a logo for 2 years for the next convention to have logo already in tact?
C - convention committee is a standing committee on it's own.
This body can do history hazard ex 8 Th Wonder Of The World.
C - The way I see it we have nothing to do with it.
C - The Convention chair has to deal with this with a committee.
C - Hotel was another issue
C - This is another issue that the convention committee handles
We should have 3 contracts from hotels.
Election process will start the 30th at 12:00 noon 66 Englewood.
C - We have a previous Convention Chair gave a lengthy report verbally no written report and nothing handed in send her a e-mail requesting it.
Motion RD ALT (to hold the RSC TO EVERY MONTH INSTEAD OF BY MONTHLY PURPOSE: TO HAVE BETTER COMMUINCATION INFO TO SHARED MAIL PICK-UP MORE REGULAR AND DISPENCE. OFTEN THE Nio -Orleans meeting.
No seconds
Can we table this?
We can 't table the motion but we can table the discussion.
Motion was withdrawn by originator
Q - Is it written in bylaws when we meet
A - No it's done according to World
This type of vote falls under entire committee
Rent
Closing balance- started with $5812.80 donation $500.00 Chautauqua donation $200.00 sub total $6580
Checks written Secretary $9.74, RD Zonal $600.00 RD MARLICNA $400.00, RD ALT $100.00, ADSPEC $1503.58, rent $15.00.
Closing Balance $3884.48
Motion to Adjourn Mark T seconded Melanie

 

1/15/2005 WYRCNA Treasury Report

All bills have been paid and all deposits have been made. Below is a ledger for the last 2 months of our financial activities.
Our opening balance today is $5812.80.



date check # to/from description payment deposit balance

8/30/2004 $3,568.00
9/18/2004 620 Church rent $25.00 $3,543.00
9/18/2004 621 convention working capital $2,000.00 $1,543.00
9/18/2004 622 RD Alt MARLCNA expenses $35.00 $1,508.00
9/18/2004 Buffalo donation $250.00 $1,758.00
9/18/2004 NI-O donation $59.33 $1,817.33
9/18/2004 Activities unspent funds $78.21 $1,895.54
9/18/2004 RD Alt unspent funds $15.38 $1,910.92

11/20/2004 623 CI Host Website $193.86 $1,717.06
11/20/2004 624 National Pen Convention $363.76 $1,353.30
11/20/2004 625 Church Rent $10.00 $1,343.30
11/20/2004 625a Post Office PO Box $58.00 $1,285.30
11/20/2004 Convention Proceeds $4,500.00 $5,785.30
11/20/2004 Niagara Falls donation $50.00 $5,835.30
11/20/2004 Charter One new checks $22.50 $5,812.80

In Service,
Dave M.

 

CASC RCM REPORT 01-15-05

The CASCNA met on 11-28-04 and 12-26-04 at the Immanuel Lutheran church on East Second Street in Jamestown. The next CASCNA meeting will be 1-30-05 in Jamestown New York at the Immanuel Lutheran Church on East second St.

The 12 traditions and 12 concepts were read. Concepts 5 and 6 were read in their entirety.

The groups that were in attendance gave group reports. We had 6/6 groups present at both meetings. The minutes from the previous meeting were approved without changes.

Nominations for the upcoming year were conducted at the November and December meeting. Nominations are now closed. Voting will be at the January 2005 meeting.

Sub-committee reports:

Phone line:

All is well. No issues or concerns.

Public Information:

Not present at either meeting. Position is open.

Literature:

The committee is doing well. There is a good supply of literature and we have literature on had for those groups that need it. The literature committee has donated literature and supplies to the H&I committee. Current treasury balance is approximately 302.10 dollars. He has approximately 1200.00 in literature and will be placing an order this month.

Activities:

Report give by Bob P. The activities sub-committee held a Christmas dance in December. The event was well attended. The current treasury balance for this sub-committee is 155.06. The event cost 38.93 to have and there were 84.80 in donations taken at the door.

RCM:

Report given by Mark T. from the 11-04 meeting held in Jamestown.

Treasurer:

Our current treasury balance is 242.38. We have one phone bill that needs to be paid. The Chautauqua area has a donation on 200.00 for the region today.

H&I:

As reported at the last RSC meeting, attendance and donations at all Chautauqua area meetings is up substantially over the past 4-6 months. There has been a concerted effort by those that serve at the area level to carry a consistent and strong NA message at the rehab meetings. There are 3 meeting per week at this facility. Where once we were concerned with the survival of NA in Chautauqua County, we are now growing in number and strength in the fellowship.

Old Business: None

 

New Business: The 2 meetings in Dunkirk have changed time and location. The Thursday night "Serenity in Dunkirk" and the Friday night "New Horizons" meetings will be held at 7:00 PM at the United Methodist Church on 6th and Washington Streets in Dunkirk New York. These changes have been made to the Chautauqua Area meeting list on the web site.

Submitted in loving service
Mark T.

 

1-15-05

To: W.N.Y.R.S.C.N.A.
From: Michael B., Trusted Servant
Ad-hoc web site committee
W.N.Y.R.S.C.N.A.
Subject: 1-15-05 web site report

Hello family:

The WNY regional web site continues to be up and running without incident. Updates have been made as they become available
If you have any information your area needs posted to the site please fill out the forms provided.

We received an email from an on line directory which added a link to our website. Our committee feels this is a violation of our Traditions, however there are links to other NA regions, service centers, and 12 step programs. A copy of the e-mail information and the front page is provided for discussion on acceptance or request for removal from this site
Submitted in loving serviceMichael B