January 21, 2006

Western New York Regional Service Committee Narcotics Anonymous

1. Meeting open @ 12; 30
Serenity Prayer/Basic text xvi
12 Concepts
11. Roll Call /Quorum
Executive- Chair-P Vice Chair- P Treasure- P Secretary-P RD -P RD Alt - P
Areas -Chautauqua - P Buffalo -P Nile -A Niagara Falls -P, represented by James W
(Comments - you can't represent N.F area and Convention).
Sub Committees
Convention - open Literature open Activities open PI -A Ad Hoc - Website-P
Quorums 2/3 meet
March Meeting location will be at 1220 Niagara Falls at Taste of the South
111. Mail Distribution
IV. Review/Approval of previous meetings minutes
Motion to accept minutes with corrections by Gus P seconded by Mark T Minutes accepted.
Opening Balance $ 3,081.15
Q) RCM Tony S money that was collected from last meeting was it deposited?
A) Treasure Dave M yes
V. Nominations
Activities open, PI open as of March take back to the areas, Literature open, Secretary Open, H&I open. No nominations
VI. Elections
Change order of business
Next meeting location for March 18, 2006 is in N.F. at 1220 Niagara St. at 12:00 noon.
Resume order of business
Nominations
James W withdrew his nomination leaves us with Ralph W he answers 5 questions we will vote. 3 favor 0opposed 0 abstained voted from areas present unamaniously.
VII. Reports
RDA report by Bob B No report attached
Bob will have breakdown for food service and shelter next meeting.
RD Cedric S commends RD Alt on a great job on report.
Q) Do we need another estimate from Chautauqua because it wasn't clear?
A) RDAlt Bob Yes
Q) RCM N.F. James W this is a scheduled event we do every year we should book it in advance to save money?
A) Chair Jim L yes
Q) Ad Hoc Website Mike B Mike will give number to RDAlt for CAR'S Buffalo area does have some available as of last area for sell possibly a donation.
RD Cedric S that is a great idea but ideally we need more than 5 with projected participation.
Q). Where is MARLCNA
A) Pennsylvania
Q) Treasure Dave M $220.00 is a bit much
C) It will be brought up under new business.
RD Report Cedric S report attached
Page 2 of Naws News reference to the report he has a copy of car report if anyone wants to view it.
CAT Conference Agenda Tract it comes out Monday regarding four motions.
Secretary Rpt attached
Requesting a reimbursement of $7.07
VIII. Area Reports
RCM Tony S. will submit a report at later date
Q) Chautauqua Mark T can you e-mail it to secretary
A) Yes
Q) Treasure Dave M how is it going at the area?
A) Well it seems that all position of area body will be filled
Q) What about RITW?
A) It looks as though their going to pay the bill Buffalo area is being supportive.
Chautauqua Mark T Rpt attached
A) Website Ad Hoc Mike B regarding the debit card does this eliminate safeguards that allow the individual to use the card at random without using the 2 or 3 signatures and was this an area discussion?
B) A) Yes it was an area discussion it the addict is going to steal they will.
C) Treasure Dave M well it may be safe now but we look down the road I don't think it's a good idea.
C) RCM N.F. James W same thing happened in N.F. with our literature he didn't need a debit card you just need the account number.
C) RCM Buffalo Tony S it appears that this can be problematic the card can be left in the machine we need to be mindful when we do things like this.
Point of Order
One additional report has to be made will be the treasures.
RCM Niagara Falls James W no report did give final report for Convention Chair
All area positions has been filled were out of red elections have been held and no thefts lately.
Nile - Absent
Treasurer Dave M rpt attached
It has been noted in the past no home group can make use of Regions Tax exempt number.
Q) RCM Bflo Tony S. when a group has an event and goes to Kinko's to get copies is you saying we can't do this?
A) No were saying you can't use the tax exempt status.
RD Alt Bob B I will ask some World Board member @ North East Zonal Forum for more information on this
RCM N.F. James W ask for change of order of business Regional Chair is okay with it seconded by Mike B Website Ad Hoc
Convention X James W total debits were $200.00, $500.00, and $800.00 for set up fees
425 recovering addicts at $25.00.
Q) Where is Conference Center oppose to the Holiday Inn Select
A) Maybe 20 yards.
C) It seems like the hotel is trying to et the room and pass us off to convention center.
Why are they 2 year contracts?
C) is 2006 contracts contingent upon 2007 contract RCM Tony S meeting place includes free audio visual conference planning assistance we don't need it appears it's included in price.
A) We would have had to accept date by 2/15/06 committee would not have been in place.
C) RD Cedric S I feel we can move on it's written but not binding. Should we be moving on we have a new chair?
A) Chair Jim L James is bringing back information that was requested and the information is not acceptable we have enough information now to make a decision.
The purpose was to see if James W could secure location.
Returning to order of business
Meeting has been turned over to vice Chair Gus P
Regional Chair Rpt- Jim L Rpt submitted
Treasurer report from Regional Convention X Jim L Convention X at this time holds a balance of $3,783.60
C) RCM N.F. James W - James W got call for hotel for tax ID he gave his social
Q) Website Ad hoc Michael B balance available what is your estimated funds start up or will you be turning any of those funds over?
A) Treasurer Convention X Jim L at this time I don't see requesting any.
Q) Are all bills paid?
A) As far as we know.
Q) Regarding point of order if we wanted you write a check to Region would this be under New Business?
Meeting turned back over Chair
C) RD & RDAlt would like to use Vice Chair as liaison for CAR report
Subcommittees
PI Donna B absent report read by Bob B no report was submitted
Q) Is this something that we may consider hiring at our Regional Convention for sign language?
C) Vice Chair Gus P we have one person but I don't know how fluent
C) Susan M - I will be going to Rochester Convention and willing to obtain information regarding sign language whether it's a trusted servant or special worker.
Q) Chautauqua Mark T how can we get a copy of this
A) Bob B how much it cost and put in request for what ever area needs it.
RCM Alt Bflo Alan correspondence secretary has a copy of video at hand.
Activities -open
Ad-Hoc Website Mike B
CI Host is off funds weren't requested last Regional meeting due to error.
C) We ran into this same problem maybe 6 years ago if you can get the tracking number from check we can get it done expediently. This bring to light that we may have talked about it in the past like changing password frequently and having a complete back up ready. Should this be a budgeted item?
Old Business
Convention
Treasurer's balance
Status of convention
All discussed
New Business
Budgetary request
Convention X
Q) Website Mike B DOES Convention Chair XI has a recommended or projected amount requesting?
A) Convention Chair Ralph W Yes $3,000.00
C) Website Mike B request convention chair be given $2000.00 to start.
Chair not accepting any motion until some discussion.
Convention Chair Ralph W asked for $3,000.00 which prior $1,700.00 is unheard of even then they had to keep coming back asking or funds.
Q) Vice Chair Gus P - Do you have any kind of breakdown for the $3,000.00?
A) Convention Chair no but were looking at flyers and we need to get committees started also will need funds $3,000.00 is a modest request.
Q) Website Mike B have you liquidated all merchandise and what do you think will be the ball park amount?
A) Convention Chair no we still have inventory but the ball park I'm unable to say price of items are $1.00-$8.00 items are generally sold at events.
Q) RDAlt Bob B- MARLCNA in February .Will you are going in April?
A) Not MARLCNA but in April yes.
C) Treasurer Dave M stick with precedence of $2,500.00 just because they didn't need it last year dosen't mean he won't need it for this year.
C) RCM Bflo Tony S. We the Buffalo area voted for Ralph as a trusted servant so we should entrust in him.
C) Chair Jim L the precedence has been $2,500.00 but this is year 2006 we haven't budgeted an increase for cost of living much may be required we don't know if this convention will be in N.F.
Q) Chautauqua Mark T Can we put this discussion on hold to see what's in treasure?
A) Chair we will go to budgetary
Treasurer Dave M Opening Balance $3081.15
$193.86 Website s/b budgeted
$ 7.07 Secretary budgeted
$ 90.00 MARLCNA food Cedric budgeted
$150.00 Workshops RD Alt Bob B budgeted
$550.00 plane fare WSC RD $ RD Alt budgeted
$ 60.00 10 CAR reports & shipping
$310.00--------------------------
$140.00 travel
$ 10.00 rent
C) Chautauqua Mark T we should give them more than gas its wear & tear on vehicle.
C) RCM Tony S in all do fairness maybe catches the greyhound & pay for bus ticket.
A) RD Cedric no this is service not torture
Q) Website Mike B Can we just give them $220.00
C) Treasurer Dave M $220.00 is ridiculous
C) Secretary Crystal M they have always brought back the money so we just entrust in them they will bring it back.
Chair Jim L were discussing whether lowering it or not so let's move on.
Request is $140.00 changed by RDAlt Bob B
Q) RCM Tony S why not give whether motion for Convention X to give the Region $783.60 seconded by Mark T
Vote 9 favor 1 oppose 0 abstain motion pass.
Convention chair XI
12:00- 3:00 at empty coffee shop at 80 Oak grove February 5th 12th and 19th voting the 26th region nominations will remain open till the 19th must be present 3 out of 4 meetings.
Any nominations person must be present for nominations and elections.
Convention Chair requesting Buffalo area RCM to set up meetings on Sunday for monthly meetings on first Sunday and last two months every week also blank N.A resumes for theft policies.
CWhen the extra time is needed you will need to put that request in with the Buffalo Area Chair before the quarter to be approved by Buf State.
C) RDAlt Bob B Mustard Seed have access to use Buf State every Sunday of the year so convention Chair can bring request to Mustard Seed Home Group.
Q) Chautauqua Mark T flow fund how much we need to save as prudent and what to send to World?
Website Mike B request to send $1,000.00 to World
CRD Cedric new group has started but had to move because of insurance so more and more of this has become an need also $2,500.00 is not much for Region to sit on>
Vice chair Gus P motions to send $1,000.00 form Region to WSO seconded by Chautauqua Mark T
Vote 6 for 2 oppose 1 abstain motion passes
Closing treasury balance $1563.82
Motion to Close Gus P Vice chair seconded by Cedric S RD.

Treasurer Report 1/21/2006

Our closing balance last meeting was $3,081.15 which is our opening balance today.

All deposits have been made and all expenses have paid.
In Service
Dave M.

Treasury report for the 2005 calendar year

 

At the end of the year, our bank account balance was $2,731.65 lower than at the start of the year. Keep in mind; we have no reason to maintain excessive moneys in our account.
Most of our income came from the convention which had a considerable profit. We received no donations from individual groups during the year.
RD and RD-alt disbursements should be looked at as a combined expense because their costs are generally shared and we wrote most of the checks to the RD.

We donated $5,000 to World Services compared to $2,000 last year which was sent in May 2004 from the proceeds of the 2003 convention.

 

In Service
Dave M.

CASC RCM REPORT 01-21-06

The CASCNA met on 11-18-05 and 12-18-05 at the Immanuel Lutheran church on East Second Street in Jamestown and the United Church of Christ in Dunkirk, New York. The next CASCNA meeting will be 01-29-06 in Jamestown New York at the Immanuel Lutheran Church on East second St.

The 12 traditions and 12 concepts were read. Concepts 12 and 1 were read in their entirety.

The groups that were in attendance gave group reports. We had 3/6 groups present at the Jamestown meeting and 2/6 groups present at the Dunkirk meeting. The minutes from the previous meetings were approved without changes.

Nominations for all positions were made for the upcoming year. Only one position had no nomination. That was PI.
Voting will take place at the January area service meeting.

Sub-committee reports:

Phone line:

All is well. No issues or concerns. Our average phone bill is 58.00 dollars per month. We average about 15-18 calls per month.

Public Information:

Not present at either meeting. Position is open.

Literature:

The committee has not been doing really well as of late. The chair is having difficulty getting the orders to WSO in a timely fashion and is having difficulty ordering all the literature we need to keep the area groups well stocked. We have a good nominee for this next year. We have also had a debit card issued to the chair in hopes that he will use this when placing his monthly orders with WSO. The current literature committee chairman has used the card and this seems to be the best way to proceed.

Activities:

The CASC held a speaker jam, Thanksgiving dinner and a dance on Saturday November 26th from 1:00 pm until midnight. The attendance was very well attended for such a small area.

RCM:

Report was given for the 11-05 RSC meeting.

Treasurer:

Our current available treasury balance is 301.82. We have a prudent reserve of 220.00 dollars. We have one phone bill that needs to be paid. There is no CASCNA donation today. We expect to have a large RSC donation in March 2006

H&I:

Attendance and donations at all Chautauqua area meetings continue to grow. The average attendance at meetings in Jamestown is now approaching 35-40 addicts. This past weekend, the 2 meetings at the rehab had over 50 addicts.

Old Business: None

New Business: Elections will be held at the end of this month.

Submitted in loving service
Mark T.

1-21-06

To: W.N.Y.R.S.C.N.A.
From: Michael B., Trusted Servant
Ad-hoc web site committee
W.N.Y.R.S.C.N.A.
Subject: 1-21-06-web site report

 

 

Hello family,

The website has been off line the last few days. I believe this is due to the fact that I forgot to request funds for CI host (our hosting company) in the amount of $193.86 due every year in January. This request should have been made in November. I apologize for the inconvenience. We were current with them until 1-18-05. Therefore I am requesting $193.86. Our account number is. xxxxxxxxxxx
Make the check payable to C I Host

ILS,

 

 

 

Michael B.

 

 

 

WESTERN NEW YORK REGIONAL CONVENTION COMMITTEE
OF
NARCOTICS ANONYMOUS

 

 

THE WNYRCNA PLANNING COMMITTEE WILL BEGIN MEETING TO ELECT TRUSTED SERVANTS AS, CONVENTION COMMITTEE OFFICERS FOR OUR CONVENTION IN 2006.

 

 

PLACE: EM TEA COFFEE CUP CAFÉ'
80 OAKGROVE, NEAR CANISIUS COLLEGE
BUFFALO, NEW YORK

DATES: EACH SUNDAY IN FEBURARY, 2006
(5th, 12th, 19th, & 26th)

TIME: 12:00 NOON-3:00PM

 

 

TO BE ELIGIBLE FOR VOTING RIGHTS, YOU MUST BE PRESENT FOR (3) OUT OF (4) PLANNING COMMITTEE MEETINGS. IN ORDER TO BE NOMINATED AND ELECTED, YOU MUST BE PRESENT. NOMINATIONS WILL CLOSE FEBRUARY 19, 2006 AND THE ELECTIONS WILL BE FEBRUARY 26, 2006.

 

 

IN SERVICE,

 

 

RALPH W.
CHAIRPERSON
WNYRCNA
(716) 891-0672

 

In Loving Service
Crystal M