WNYRSCNA
(Regional Mtg. Minutes: 3/20/04)
I. Opened mtg. w/reading of the 12 Tradition and Concepts
II. Set location of May 04 mtg. (5/15/04)
A. Jamestown: Chatt. Area
1. Emmanuel Lutheran Church
552 East 2nd St.
Jamestown, NY
(2 doors down from Kentucky Fried Chicken)
Exit to Fredonia off the NYS thruway. Follow Rt. 60 south into
Jamestown. Take a left (east) onto East 2nd. St. off Rt. 60. 556
East second St. just past the KFC on the right.
III. Roll Call
A. Secretary - vacant (acting secretary: Jim L.)
B. H&I - vacant
C. Activities - vacant
D. RCM/RCM Alt. - NIO Area absent
E. All other trusted servants present
IV. Review & Approval of Jan. 04 Regional Mtg.
Minutes
A. Minutes were not posted on the web due to needed corrections
B. Since the web master will post corrected minutes on the Regional
Website,
it was decided by the body that the minutes be read by Michael
B. and corrected during the reading. See website for corrected
minutes.
Motion to accept corrected minutes - Mark T. Chatt. Area RCM
Motion seconded - Rodney Regional Vice Chair
V. Mailbox
A. Mail opened & distributed by Vice Chair
B. Size of box not facilitating overflow
C. Fliers set out
VI. Nominations
A. H&I - Rodney M. accepted
B. Vice Chair - open
C. Treasurer - Donald accepted
D. Secretary - open
VII. Elections
A. Activities: Chaointe' unopposed 8 for 1 abs 0 opp
Note: Point of Order - Rodney: "Is this not a
vote of conscience? RCMs or their Alts
only vote according to the By-Laws." Point
of Order recognized and new vote ordered by the Chair. 2 for
1 abs 0 opp Chaointe' elected by required 2/3rds.
B. PI: Donna unopposed 2 for 1 abs
0 opp elected by required 2/3rds.
WNYRSCNA Minutes pg. 2
VIII. Reports
A. RD: Cedric - see attached report
Questions: What events are you expected
to go to regularly?
Response: CAR every 2 yrs, NEZF every 6
months, MARLCNA once a
year, and any the body
deems necessary. Note: Mandatory
mtgs. are outlined in
the By-Laws.
B. RD Alt: Bob B. - see attached report
1. Request CAR Tally Sheets be submitted ASAP.
2. Requesting reimbursements: $107.28 (NEZF), $16.64 (MARLCNA),
$12.23 (CAR Workshop)
3. Requests dispersement: $935 (CAR)
Questions: Dave M. "Is NEZF and MARLCNA redundant?"
Discussion followed based upon availability of funds and the opinions
of those in attendance. Cedric noted positive reasons for the
attendance of both the Rd and the RD Alt.
Rodney M. "Have they (WSO) resolved the issue of the NEZF
being another level of service or a resource?" Discussion
followed with a focus on Resolution A which would make the NEZF
another level of service. Bob B. noted that our Region's conscience
at this point is to vote against Resolution A. For more information
and clarity see the CAR Report.
C. BASCNA - RCM: Val (accompanied by RCM Alt) no report submitted
1. Donation of $250 from the Area of Buffalo was left in my folder
which I
have misplaced. It will be submitted ASAP once the check
is found. If
the check is lost the treasurer of Bflo will be notified so
that the check
can be cancelled and a new one issued to Region. Will not
be in
attendance at next Regional mtg.
D. Chatt. - RCM: Mark T. see attached report
1. Area is down to 3 home groups
2. Prudent Reserve is down as a result of home group participation.
E. NIO - Absent without report
F. Niagara Falls - RCM: Isaiah M. no report submitted
G. Request $50 for rental of facility (Regional mtg)
Questions: Can a home group just decide to close a meeting? Doesn't
this effect the suffering addict looking for a meeting and NA
as a whole?
Response: Rodney - This is a group issue. Remember a meeting and
a group are different. Those concerned should attend the meeting,
especially if there is lack of support. Also, don't forget about
the Traditions and group autonomy.
Mtg. recessed at 2:30 for 15 minute break/Mtg. reconvened
at 2:45
Note: All reports are to be emailed to the Chair for
inclusion in the Regional Minutes.
Dmyers1060@ aol.com
WNYRSCNA Minutes pg. 3
H. Secretary: vacant and open for nominations
I. Treasurer: Donald
1. Opening Balance: $5992.69
G. Chair: Dave M.- see attached report
H. Vice Chair: Rodney M. - no report submitted
1. Note the responsibility of picking up the mail is that of the
RD.
Discussion followed regarding turning over the key in May.
2. Requests incorporation papers from the archives so that the
issue of
tax exempt status can be finalized.
3. Recommendation made regarding the improper use of NA and
Regional NA name by outside agencies. Not e we need to contact
the institutions using the NA name inappropriately and let them
know that they can't do this. We operate in a spirit of cooperation,
not affiliation. It was further noted that this is a matter that
should be handled by PI. Also, they can check with WSO for resources.
I. Subcommittees
1. Activities - no report due to election of new chair
2. Literature: James W. - no report submitted
a. Would like to do workshop with a focus on responsibilities
and
duties of those in positions
of service. Request recommendation
concerning what literature
should be used, as well as other topics
of discussion. Note: Discussion
followed - coordinate efforts w/
various Areas and related
subcommittees.
3. Convention: Gretchen - see attached report
a. contract signed/ awaiting copy from vice-chair
b. established # of main speakers will be four
c. turning over to Region remaining money from previous convention
- $2969.61
d. requesting $2500 seed money
e. requesting direction regarding insurance - issue directed to
new business
4. PI: Dale - no report submitted
a. contacts via email have been subject to viruses, therefore
caution is highly recommended when opening email, even if you
believe you know who sent it.
b. It is recommendation made by this subcommittee that this body
send the Policy Chair to MARLCNA in the future for the purpose
of flow of information and to gain insight regarding common issues
regarding policy.
5. Ad Hoc
a. Website: Michael - see attached report
b. Policy: Jim L. - no report
· Due to miscommunication regarding location
· Next mtg. - 4/17 @ 11am Denny's Main & Harlem
WNYRSCNA Minutes pg.4
IX. Old Business
A. Tax Exempt Status - see vice-chair's report
B. Convention Insurance- issue of insurance continues to be an
item of concern regularly tabled due need for further info. The
body is apparently split; therefore we do not have a group conscience.
Rodney stated that this verges on irresponsibility and that we
should follow up on this item immediately. The Chair directs
the Chair of the Convention Committee to do so by the next mtg.
of Region - return with info on the term of the policy, coverage
of # of events - 2 conventions within the same annual period,
and what about holding the Convention at different locations -
what are the issues involved? Note Cedric offered assistance
and will
Gather info based upon the Greater New York Region.
Contact Info - ALLISON INSURANCE
Phone # 415-899-7715
Committee Member: Charles
Phone # 914-843-1679
***Info and Quotes Due By May Mtg.
X. New Business
A. Food per diem for trips
1. $35 for each trusted servant mandated to attend service event,
unless
otherwise requested
B. Service Work and the Seventh Tradition - What
should be covered cost
of materials? Discussion followed with a
focus on the principles that
need examined and applied. We must remember
both the Traditions and
the Concepts, and keep in mind that we are
responsible for those we put
service. We are responsible for protecting
the fellowship, as well as
each individual doing service.
C. Why does Niagara Falls Area feel the need
to start up a convention?
Focus: Recovery is a Ball. Since Region
is moving the Convention out
of the Falls, why can't N.F. host its own
convention?
· N.F. is looking into setting up an ad hoc committee to
address the various issues effecting the surrounding Areas and
NA as a whole.
· Planning is complicated- what about the other major events
in and outside the Region? Are we possibly setting up conflict?
· This is an issue that falls under the principle of
autonomy.
· Remember the open forum topic - Should areas host conventions?
Should areas rely on conventions to fund area services?
· We need to look at our motives.
Topic tabled by Chair.
WNYRSCNA Minutes pg.5
D. Itemized list of expenses and
receipts - Treasurer discussed appropriate
process for turning in receipts .
E. Dispersements
1. Convention requests $2500 /approved
2. Activities - request no $, but would
like some information concerning
responsibilities. Noted: must put on
one learning day per year. Also,
recommended that a game plan for the
year be set up with a projected
budget.
3. Rent $50/approved
4. RD Alt.
a. WSC - $935/approved
b. reimbursement per report - $136.25/approved
5. Donation to WSO - Discussion followed
noting that it did not have to be
today. We need to project when to make
donations and base the
donations on knowledge, not just mere
reaction. Treasurer's balance
requested: Balance on hand after preceding
approvals equals $5,135.68
Note: Since the RCM and the RCM Alt from the Buffalo Area
have left the meeting
there is no longer a quorum and the motion to donate
to WSO is out of order.
XI. Closing Treasurer's Report
Opening Bal. $5992.69
Regional Convention $2969.61
Hope on Hertel $35.00
Reconciliation $13.77
MARLCNA Credit $84.00
Subtotal:
$9,095.07
Reimbursement
-$74.24
Rent
-$50.00
Convention Seed $ -$2,500.00
WSC
-$935.00
Airfare
-$264.11
Reimbursement -$136.25
Total:
$5135. 68
XII. Motion to Close - Rodney and seconded by Michael
B.
Meeting Closed @ 5:25pm
Yours in service,
Jim L
RD REPORT
March 20th 2004
We are preparing for the much-anticipated World service
Conference April 24th - May 2nd 2004. The NE zonal forum was once
again excellent display of NA unity through service and continues
to be enlightened to the motions in the CAR. We will carry the
concise of the participating areas on the CAR motions at the conference.
Participation was sparse but the groups who submitted tally sheets
once again show that there is still more work to be done in carrying
the message to the World from the groups.
In Loving Service,
Cedric S.
Hello Family,
Time is drawing close to go to the world car workshop to hear
what the home groups from around the world have voted. This for
me is something that I'm excited and nerves about. It is a dream
come true and just a start on a journey. The western New York
response was the lowest I have ever seen. Nio-Orleans has no tally
sheets or input. Chataqua no tally sheets or input. In Buffalo
I have two. One from Higher Power and Mustard Seed group. I am
submitting receipts on flyers I had made up for the car workshop.
I am requesting reimbursement of $12.23. I am also requesting
$405.00 for food, $480.00 for room, and 50.00 for shuttle. That
totals $935.00 of the $2,000.00 that was put aside for me and
Cedric for hotel, food and and bus to and from. Plane fair is
already paid for. Thank you to Cedric.
In loving service
Bob B
MARLCNA Report
Even though MARLCNA was a litgle redundent it was for me a comming
out of my shell. I went to the mic 4-5 times and asked questions.
I gave remarks and concerns, also my thoughts. It was a wonderful
learning experience. Now I have to get the money part of my commitment
down pat. I just tried to save our reagion money so I seem to
underestamate the dollers and cents so I will try to do a better
job. also be more asertive when asking questions to others.
We went over the cat report. Mpt much to say, it is about the
money part, the goals and expected money flow. Also what world
feels IP's, books, materals like PI and there rated in catorgories
like importants, to least important. The breakdown was,
Check was $513.00
devided by 2
total $256.50
minus $60.00 car rental
total $196.50
minus $104.34 room
total $92.16
minus $30.00 gas
total $62.16
minus $40.00 reg.
total $22.16
minus $38.80 food
total $14.00
So I am requesting $16.64 reimbersment for the money spent.
In Loving Service
Bob B.
RDA Report NYC Northeast Zonal Form
The Zonal Form was very informative. There were two
world board members present. We went over the car report in more
detail. I'm glade that Cedric and myself were informed on most
of the 19 motions and put in our input. This helped my homegroup
to make the voting and understanding simple. Now that there's
a better understanding on the way this level of service works.
We should do the next car report after the zonal form. We also
should call it a GSR workshop, instead of a car workshop. Out
of a 110 homegroups in Buffalo I have two tally sheets so far.
Chataqua are has no input, Nio no input, and Nio-Orleans no input.
They still have time if any homegroup wants to get involved in
the voting. Now the money part of the trip. There was a mistake
on the plane far. They gave me the wrong price when I called
the airline. They said $290.20 for tow people. When I went to
buy the tickets it was $580.40. I asked twice and they said it
was $290.20 for two people. So I went to the web, and was able
to get two round trip tickets for $356.40. So from there I just
deposited the $290.00 I requested in my bank so we would have
food money. Here is the breakdown.
Start $610.00
minus $290.00 Plane dep.
total $320.00
minus $160.00 Cedric's half
total $160.00
minus $114.49
total $45.51
minus $79.39 Food
minus $33.58 gtws
minus $10.00
total $43.50
minus $66.40 plane
total $109.98
I am requesting $109.98 for my reimbursement.
In loving service
Bob B.
CASC RCM REPORT 03-20-04
The CASCNA met on 1-25-04and 02-29-04 at the Immanuel
Lutheran church on East Second Street in Jamestown.
The 12 traditions and 12 concepts were read. Concepts
9 and 10 were read in their entirety.
The groups that were in attendance gave group reports.
Sub-committee reports were given:
Phone line: All is well. No issues or concerns.
Public Information: not present
Literature: The committee is doing well. There was
an order placed and we have literature on had for those groups
that need it.
Activities: The committee is planning a dance on 3-19-04.
3.00-dollar donation and the door. Food and refreshments will
be served.
RCM: Mark T. did not have a report to give, as he did
not attend the RSC meeting in January 2004.
Treasurer: The treasurer reports that we are still
below our prudent reserve of 220.00. With there only being 3 groups
in the area donations are down.
The motion to close was made a 3:15 pm. There was a
second. The motion was approved and the meeting was closed at
4:20 pm with the serenity prayer.
The next CASC meeting will be March 28, 2004 at the
Immanuel Lutheran Church. The sub-committees will meet at 2:00
pm and the ASC will start at 3:00 pm.
Submitted in loving service
Mark T.
Chair report 3-20-04
I do not have anything significant to report at this
meeting.
I attended the CAR workshop after our last meeting.
It was enjoyable and things went very well. I also learned quite
a bit about what is going on in NA as a whole.
I am in position of all the secretary supplies because
Melanie has resigned and moved to Florida.
We lack trusted servants at the region and I encourage
everyone here to try to get others involved. It seems like no
one wants to fill some of the positions and maybe we should consider
elimination some of them. Just some food for thought?
I also have a small donation from my home group for
the region.
In Service,
Dave M.
WNYRC 9 REGIONAL REPORT
3/20/04
The convention committee has met 7 times since the
last regional meeting
The committee meets every 1st Sunday of the month at 12:00 noon,
66 Englewood Ave., Buffalo.
All the sub-committees have formed and started to meet
regularly.
Vice- Chair Jesse S. has signed the contact with the McKinley
Inn for the weekend of October 29th, 30th and 31ST 2004. Room
rates are $55.00 per night including a full breakfast. Four comp.
rooms to use as speakers. I do not have a copy of the contact
yet. Jesse was suppose to fax it to me but I did not receive
it. I will have it for the next regional meeting.
We have decided on four "main" speakers, an opening,
Sat. mid-day, banquet and Closing Sun. morning. The guest speakers
(themselves) have not been chosen yet.)
We have been receiving proposals from; merchandise/ vendors to
work the convention, taping people, entertainment proposals, logo
entrees for our contest and speakers tapes for programming.
I'm handling in a check for $ 2996.61 dollars the balance from
last year's convention (which brings the total donated to the
regional from the convention $4496.61, after paying back the seed
money of 3500.00). This check will close out the account. We
are requesting $2500.00 seed money for this year's convention.
Susan M. theTreasurer and myself will open a new bank account
for this year convention with the $2500.00.
In conclusion, I have yet to check into the insurance.
My committee would like direct instruction as to whether the
region would like us to get insurance this year so that it is
clear to my entire committee that we will purchase insurance for
the convention.
Yours in Loving service,
Gretchen V.
Convention 9 Chair
3-20-04
To: W.N.Y.R.S.C.N.A.
From: Michael B., Trusted Servant
Ad-hoc web site committee
W.N.Y.R.S.C.N.A.
Subject: 3-20-04-web site report
Hello family:
The WNY regional web site continues to be up and running.
There is a virus on our server affecting the mail files (cig)
and possibly other files. My system has been down for a month
and this was just confirmed as of yesterday when I was downloading
the site to my new computer. This type of virus has also infected
the world service web site. Because of these recent email worms
and viruses on the Internet that impacted our network, you may
receive email (which has a virus) that appears to be from NAWNY
staff but is not. Mark and myself will be addressing this issue
after contacting the site host. I have not posted the minuets
from the January meeting due to errors. I will post after corrections
have been made. Updates have been made as they become available.
The regional convention has been posted to our website and the
world service website on the upcoming events page and calendar.
I have questions about children's registration, will it be the
same as last year $ 5.00?
If you have any information your area needs posted to the site
please fill out the forms provided.
Submitted in loving service,
Michael B.
WNYRSCNA
3-20-04
MEETING
NAME/POSITION ADDRESS PHONE/EMAIL
Jim Lowe - Ad Hoc Chair Policy 155 Carmel Road 834-9522
Buffalo, NY 14214
Linda Parker - RCM 55 Woodlawn Ave. 883-1686
Buffalo, NY 14209 allsahnimack1@aol.com
Valerie Butes - RCM 146 Lonsdale Road 882-8611
Buffalo, NY
Michael Brown - Webmaster 108 Stevens Avenue 896-0028
Buffalo, NY 14215 mikekb108@aol.com
Mark T. - CASC RCM 1436 Norby Road 484-2477
Jamestown, NY
Gretchen V. - Convention Chair 1310 Delaware Avenue
#212 885-0414
Buffalo, NY 14209 gretchenjv@yahoo.com
Dave M. - Regional Chair 6 Cindy Drive 632-0927
Williamsville, NY 14221 dmyers1060@aol.com
Cedric S. - RD 37 Oxford Avenue 602-6588
Buffalo, NY 14209 ced062@aol.com
Bob B. - RDA 536 Penora St. 603-4434
Depew, NY 14043 rbishop907@earthlink.net
Donna I. - PI Vice Chair 536 Penora St. 603-4434
Depew, NY 14043 maxxandblue@earthlink.net
Dale H. - PI Chair PO Box 153 (814) 726-9440
Warren, PA 16365 moe54sh@yahoo.com
Derek D. - Visitor 1011 South Avenue 284-4557
Niagara Falls, NY 14305 dduell2003@yahoo.com
Isaiah M. - RCM Niagara Falls 357-38th Street 285-1089
Niagara Falls, NY 14303
Chaointé D. - RCM Alt. 1818 Michigan Ave.
990-3381
Niagara Falls, NY 14305
James W. - Literature Chair Unavailable 282-4920
nosajeraw@aol.com
Rodney Menifee - Vice Chair 110 Mapleridge Avenue 837-7770
Buffalo, NY 14215 rodneysspace@aol.com