Western New York Regional Service Committee of Narcotics
Anonymous
Minutes from May 19, 2007
I. Open meeting 12:35 pm with serenity prayer
Basic Text prayer, 12 traditions, 12 concepts read
II. Roll Call/Quorum
A. Executive Committee - present: chair, secretary, treasurer,
regional delegate, alternate regional delegate
B. Areas - present: Buffalo, Niagara Falls, Ni-O (representative),
and Chautauqua present
C. Subcommittees - present: Convention, Ad-Hoc/Website
Quorum is established based upon by-laws
D. Next meeting July 21, 2007, Emmanuel Lutheran Church, 556 East
Second Street
Jamestown, NY - any questions contact Ken Perry at 969-9923 (Chautauqua
area)
III. Review/Approval of Minutes 3/15/07
A. Minutes approved with 6 corrections (noted on original copy)
1. under Roll Call convention chair s/b representive present
2. under RD report; line 2 s/b vote on NE Zonal Forum website
3. under RD report, line 6, add when returning funds must be in
cash or money order (preferred) NO personal checks
4. under NF area report, should read Requesting audit of the convention
committee by the area.
5. under Ni-O area report, misspelled cooperation
6. under old business, line 9, insert "we"
IV. Distribution of mail
A. Bob B. - no mail present, Bob will distribute mail to all persons
prior to our next meeting
V. Treasurer's Balance
A. Opening $4,041.30
N.F. RCM (James W.) request change in order of business
due to health reasons.
VI. Nominations/Elections (All persons were read responsibilities,
completed resume and signed theft policy)
A. James W. - (NF) nominates Jeanne J. for Literature Chair;
Jeanne accepts
B. Ralph W - (Conv) nominates Mark T. for Vice Chair, Mark accepts
C. Richard P. (Buffalo RCM) nominates Yolanda S. for P.I., Yolanda
accepts
D. James W. elected Activities Chair
E. Joseph J. elected to H& I Chair
Activities Chair (James Ware)
Q: Bflo RCM - any conflict of interest with two elected positions
- RCM and Activities
Chair? Ans - No
Q: Website - if necessary, are you willing to step down as
NF RCM? Ans:Yes; Vote passed
H & I Chair (Joseph Johnson)
Vote passed
VII Reports (see attachments)
A. Executive Committee reports submitted for the following: chair,
secretary, treasurer, RD., RD Alt.
B. Regional Area Reports submitted for the following: Buffalo,
Chautauqua, Niagara Falls, Ni-O
C. Subcommittee Reports submitted for the following: Convention,
Website
Questions/Comments:
Website: any meeting updates/corrections please email
to Mike B
Convention: committee meets first Sat of month 12 noon till
3pm corner of W. Ferry & Elmwood
Treasurer: can registration be present at Chautauqua event and
flyer available at their next area meeting for distribution? Ans:
Conv Chair - yes, I will, if necessary, or contact Fund/Ent.
directly for info/answers.
VC nominee: can convention committee provide literature requested
of region? Ans: RD yes - we will consider asking committee for
funds.
NF RCM: why convention always in Buffalo? Ans: lack of participation
from other areas
VIII Old Business
RD - Should we pay to be a part of NEZF website? Because they
have no bank acct or treasurer, it helps those regions who can't
afford site. Vote: 1 yes, 4 no, 2 obs - not passed
Chair states RD budgeted $50 per day for regional business (includes
food, travel etc.)
Motion approved $1,141.87 (set aside until contract reviewed)
for hosting NEZF in January 2008 at Garden Palace for chair, vice
chair, and sec. RD and RD Alt funds are budgetary expenses for
NEZF.
Vote: 7 yes, 0 no, 0 obs
IX New Business
Treasurer reiterates only money order or cash for funds being
returned/unused will be accepted. NO
EXCEPTIONS.
Chair read letter regarding mismanagement of funds
by Earlie H. After review of Earlie's resume and our records
it was determined that 10 year requirement has expired (2/97 to
2/07) in which Earlie would have been ineligible to hold position
based on our bylaws. Therefore, Earlie H. is entitled to continue
in his current position as RD Alternate.
Comment: It is suggested the region review the bylaws
regarding allowing members to continue in elected position without
having made restitution when deemed, and review wording on resume
questionnaire to reflect consistency with bylaws.
X Budgetary Requests:
Michael B. - requests accurate balance $2,575.57
upon deposit without anything bouncing.
Rent - $ 15.00
RD NEZF (July) 360.00
RD Alt NEZF 175.00
Sec NEZF 50.00
WNYCRNA Min. copies (Mar) $14.79
WNYCRNA Min copies (July) $20.00
XII Closing Balance
$ 3,581.98 (total includes $1,141.87 earmarked for NEZF
)
XIII Adjourned
Motion to close @ 4:55 pm by Mark T; 2nd by Richard P.